Executive Assistant II TDS (US)

TD Bank•New York, NY

3d•Hybrid

About The Position

TD Securities is seeking an Executive Assistant to support a team of bankers in the Financial Institutions Group in New York. The role provides support across title bands from Managing Director to Analyst and is client-facing, with regular interaction with clients, industry and product teams, and senior internal colleagues. The position is based in the office, with a hybrid work schedule of four days a week offered. Minimum expected hours are 9:00 AM to 5:30 PM. The Executive Assistant manages calendars and meeting logistics, coordinates domestic and international travel, processes expenses and administrative reports, and handles incoming inquiries and correspondence. The role requires discretion with confidential information, flexibility as priorities change, and the ability to manage multiple tasks and deadlines in a fast-paced environment. The assistant is expected to contribute as an effective team member and maintain a positive work environment.

Requirements

Post-secondary education.
At least 3 years of experience.
Excellent verbal and written communication skills.
Demonstrated experience dealing with C-suite clients and other senior stakeholders.
Prior experience arranging domestic and international travel.
Excellent organizational skills, including prioritizing and multitasking to meet tight deadlines while maintaining quality and efficiency.
Ability to work in a team environment where flexibility and anticipating needs are essential.
Strong attention to detail and accuracy.
Problem-solving skills and ability to find answers through an internal network or personal initiative.
Ability to make decisions within well-defined parameters and refer unusual items.
Flexibility to work overtime and weekends to meet deadlines and address urgent matters; overtime is compensated.
Proficiency with corporate expense and CRM systems.
Proficiency in Teams, WebEx, Zoom, and Microsoft Office applications including Outlook, Word, PowerPoint, and Excel.

Nice To Haves

Previous administrative experience within investment banking or another finance-related company.

Responsibilities

Actively manage calendars for senior team members, including Managing Directors, Directors, and Vice Presidents, coordinating internal and client meetings, conferences, events, teleconferences, and travel itineraries.
Schedule multi-party meetings internally and externally as directed.
Prepare and coordinate meeting facilities and logistics.
Book flights, cars, hotels, and other travel arrangements.
Process travel and entertainment expenses accurately and efficiently, along with required compliance or administrative reports.
Communicate proactively and professionally with staff and clients.
Respond to and manage incoming requests for information, independently or by redirecting them to the appropriate contact.
Manage multiple tasks and deadlines in a fast-paced environment.
Keep team members informed about project status and relevant day-to-day information.
Adapt to changing executive and team priorities and contribute as an effective team player.
Use discretion when managing correspondence, information, and confidential matters, escalating issues where appropriate.
Learn and apply department policies and procedures to daily and project-related activities.
Contribute to a positive work environment.
Work overtime and weekends when needed to meet deadlines and address urgent matters.