Executive Assistant - Technology

United Talent Agency • Nashville, TN

5d

About The Position

UTA seeks an Executive Assistant to provide administrative support to senior leaders within the Technology organization. The role calls for strong organizational and communication skills and the ability to manage evolving priorities in a dynamic environment. This is a full-time position paying $27 per hour, with benefits.

The Executive Assistant will manage complex calendars and meeting coordination across time zones; arrange detailed domestic and international travel; communicate with internal teams, external partners, and clients; prepare presentations and other communications; coordinate departmental meeting logistics, special projects, and follow-ups; and manage leadership expenses, invoices, and payments. The role also requires discretion with confidential information, proactively anticipating leadership needs, and performing additional duties as assigned.

UTA is a global talent agency based in Los Angeles, with offices in the U.S., London, and Munich. The company describes its culture as inclusive, diverse, and collaborative, with opportunities to grow and resources to support employees’ well-being.

Requirements

• 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above.
• Proactive mindset, strong problem-solving skills, and ability to anticipate leadership needs.
• Ability to juggle multiple tasks with competing deadlines while maintaining accuracy.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and ability to adapt quickly to new technologies.
• Excellent written and verbal communication skills and sharp attention to detail.
• Demonstrated discretion in handling confidential or sensitive information.
• Interest in and comfort with technology, with the capability to support tech-savvy executives.
• Strong organizational skills, critical thinking, and ability to work independently with minimal guidance.

Nice To Haves

• Bachelor’s degree strongly preferred.

Responsibilities

• Provide day-to-day administrative support to Technology executives, including complex calendar management and meeting coordination across time zones.
• Organize domestic and international travel, including multi-leg itineraries and logistics.
• Serve as a point of contact for internal teams, external partners, and clients, maintaining professional relationships and communications.
• Prepare and edit presentation decks and other communications, ensuring materials are polished and aligned with leadership objectives.
• Coordinate logistics, preparation, special projects, and follow-ups for departmental meetings and team progress tracking.
• Manage expenses, invoices, and payments for leadership.
• Maintain confidentiality of sensitive information and act with discretion.
• Anticipate senior leadership’s needs and provide proactive solutions to optimize their workflow.
• Handle additional duties as assigned to support the executive team.

Benefits

• Benefits are offered; specific benefit plans are not listed.
• Competitive programs to support employee well-being.
• Collaborative environment with room to grow.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level