Executive Assistant

Sompo International•New York, NY

5d•$115,000 - $170,000•Onsite

About The Position

Sompo International is hiring an Executive Assistant to support the General Counsel. The role provides high-level administrative, logistical, and operational support, helping manage executive priorities, coordinate complex scheduling and travel, prepare professional materials, and ensure business activities are executed efficiently. The position requires sound judgment, attention to detail, discretion, and effectiveness in a fast-paced, collaborative environment. The Executive Assistant reports directly to the General Counsel and provides administrative support to the General Counsel, the Chief Compliance Officer, and their teams. The position is based in either the New York, NY or Morristown, NJ office.

Requirements

7+ years of experience supporting C-suite or senior executive leadership in a fast-paced, high-performance environment.
Ability to manage competing priorities, exercise sound judgment, and adapt quickly in a dynamic business setting.
Exceptional organizational, planning, and time-management skills, with strong attention to detail and follow-through.
Excellent written and verbal communication skills and ability to interact professionally with senior stakeholders.
Strong interpersonal skills and ability to build effective working relationships across teams and functions.
Discretion, professionalism, and integrity in handling confidential and sensitive information.
Proactive, resourceful, and self-directed, with the ability to anticipate needs and take initiative.
Strong digital and technical proficiency, including advanced knowledge of Microsoft Outlook, Excel, Word, PowerPoint, and Visio.
Experience supporting travel, expense management, meeting coordination, and executive communications.

Nice To Haves

Familiarity with Concur, Workday, and collaboration platforms such as Microsoft Teams or Zoom.
Paralegal training, certification, or experience.

Responsibilities

Provide high-level administrative support to senior executives, helping manage priorities, optimize time, and enable effective decision-making.
Oversee complex calendar management across multiple stakeholders, time zones, and changing business priorities.
Coordinate logistics for meetings, board-related activities, leadership sessions, client engagements, and virtual events.
Prepare presentations, reports, agendas, briefing documents, and other materials for executive and external audiences.
Manage travel planning and logistics, including itineraries, accommodations, transportation, and visa requirements.
Monitor deadlines, track action items, and follow up on outstanding deliverables.
Process expense reports and maintain accurate administrative records and reference materials.
Maintain organizational charts, team contacts, and reporting documents.
Create and update spreadsheets, reports, and presentation materials.
Collaborate with internal teams and external stakeholders to ensure smooth coordination.
Support special projects and contribute to improving executive support processes and team operations.
Perform other duties as required by management.

Benefits

Competitive compensation and incentive programs.
Two medical plan options, including a Traditional PPO and a Consumer Driven Health Plan with a Health Savings Account and employer contribution.
Pharmacy benefits with mail-order options.
Dental benefits, including orthodontia benefits for adults and children.
Vision benefits.
Health Care and Dependent Care Flexible Spending Accounts.
Company-paid Life and AD&D benefits, with the option to purchase supplemental life coverage for employees, spouses, and children.
Company-paid disability benefits with salary continuation payments.
401(k) Retirement Savings Plan with employer contributions.
Paid time off and company-paid holidays.
Parental leave benefits and an adoption assistance program.
Employee Assistance Program.
Tax-free commuter benefit.
Tuition reimbursement and professional qualification benefits.