Executive Administrative Assistant
About The Position
Boswell is seeking a highly organized, proactive Administrative Assistant to serve as an administrative partner to the CEO or Executive Leadership Team. The role supports executive leadership in a fast-paced engineering environment and requires attention to detail, adaptability, confidentiality, and professionalism. The position reports daily to Boswell’s South Hackensack, New Jersey headquarters. The role includes preparing and maintaining technical correspondence, forms, spreadsheets, reports, databases, and files; coordinating processes with clients and stakeholders; arranging meetings, presentations, and conference logistics; and safeguarding proprietary business information and sensitive client data.
Requirements
- At least 5 years of administrative experience in a technical office environment.
- An associate’s degree, bachelor’s degree, or relevant certification(s).
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong aptitude for learning industry-specific database software.
- Above-average verbal and written communication skills, including expert-level grammar and proofreading.
- Strong collaborative problem-solving capabilities.
- Ability to multitask, prioritize conflicting deadlines, and work independently as a self-starter.
- Ability to handle confidential information with discretion and professionalism.
Nice To Haves
- Experience in engineering, construction, AEC, or another technical office environment is highly preferred.
Responsibilities
- Support senior executives or the Executive Leadership Team while maintaining confidentiality.
- Prepare, proofread, and format technical correspondence, client forms, spreadsheets, and engineering reports.
- Maintain and update divisional databases, physical files, and digital scans.
- Learn, implement, and lead processes for clients and stakeholders, including electric utilities and municipalities.
- Coordinate logistics, scheduling, and materials for internal team meetings, external client presentations, and industry conferences.
- Safeguard proprietary business information and sensitive client data.
Benefits
- Expert training and mentoring by senior licensed professional engineers and through Boswell Academy
- Medical, dental, and vision insurance
- Company-paid life insurance and voluntary life insurance
- Short-term and long-term disability
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- 401(k) company match
- Paid time off, including vacation, sick days, and holidays
- Tuition assistance
- Employee referral bonuses
- Company-paid certifications and training
- Paid maternity and paternity leave
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
