Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• Bachelor's degree from an accredited four-year college or university in Business or Public Administration, Social Sciences, or a closely related field is preferred; the supplemental qualifications also identify a bachelor's degree in business, finance, or a related field.
• Two years of any equivalent combination of education, training, and experience in program administration is required.
• Must be able to lift and carry 30 pounds.
• Valid State of Ohio driver's license required.
• Exceptional attention to detail, proactive problem-solving, strong written and verbal communication, and integrity.
• Ability to handle confidential municipal financial and personnel information with discretion.

Nice To Haves

• Typically, 5 to 8+ years of senior-level administrative or executive support experience, preferably in finance, corporate, or mission-driven settings.
• An MBA or accounting exposure is a strong plus.
• Advanced proficiency in Microsoft Office/Microsoft 365, including Outlook, Excel, and PowerPoint; collaboration platforms such as Teams and SharePoint; and expense or CRM tools such as Concur.
• Advanced proficiency in office software, including Microsoft 365 Suite or Google Workspace.
• Strong written and verbal communication skills for drafting public notices, resolutions, and reports.
• Basic understanding of local government operations, public finance, or budgeting workflows.

Responsibilities

• Proactively manage a complex, fast-paced calendar, resolve scheduling conflicts, and sequence meetings.
• Coordinate materials, presentations, agendas, and minutes for Audit, Finance, and Investment Committee meetings.
• Facilitate Consultant Review Committee operations and prepare its agendas and financial briefing packets for dissemination.
• Screen and triage sensitive financial, legislative, and personnel communications with discretion and confidentiality.
• Serve as a primary point of contact between the CFO, internal department heads, and external stakeholders.
• Administer DocuSign and oversee, manage, and optimize organizational workflows, operating procedures, and the contract approval process.
• Plan and administer projects or programs for a City department under administrative direction.
• Supervise project or program activities, including planning, assigning, and reviewing work of subordinate personnel where applicable.
• Monitor project or program operating budgets and assist with annual budget preparation.
• Design, implement, and monitor program evaluation procedures.
• Coordinate with City departments and agencies to secure services for program participants.
• Provide technical assistance or review program policies and procedures.
• Maintain current project information and oversee preparation of status reports.
• Prepare financial and narrative reports and program applications.
• Communicate project or program status and information to municipal officials and public and private entities.
• Perform other related duties as required.