Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• Experience as an Executive Assistant, Administrative Assistant, or similar role
• Background supporting Executives and/or Human Resources
• Strong Microsoft Office skills, especially Excel
• Experience booking travel and managing calendars
• A collaborative mindset with the ability to work independently

Nice To Haves

• You have executive presence and love working with leaders
• You’re organized, proactive, and great at juggling multiple priorities
• You communicate clearly and confidently—written and verbal
• You’re tech-savvy and excited about using AI to work smarter
• You handle confidential information with care and discretion
• You’re approachable, resourceful, and love helping people

Responsibilities

• Partner closely with executives and HR to keep days running smoothly
• Draft, edit, and format professional communications, presentations, and documents
• Manage calendars, schedule meetings, and coordinate logistics
• Make calls and handle correspondence on behalf of executive leaders
• Book and manage travel arrangements (flights, hotels, itineraries, the works!)
• Support HR projects and initiatives with discretion and professionalism
• Be the first friendly face our employees, candidates, and guests see
• Greet visitors and ensure they’re connected quickly with the right people
• Coordinate arrivals, meetings, and visitor logistics seamlessly
• Maintain a polished, welcoming, and organized reception area
• Answer and route calls with confidence and professionalism
• Create and distribute internal and external communications
• Keep documents, files, and information organized and accessible
• Handle incoming/outgoing mail and office coordination
• Use Excel for tracking, reporting, and organization
• Leverage AI tools to create smarter, faster communications and workflows
• Stay comfortable with Microsoft Office (Outlook, Word, Excel, PowerPoint) and modern productivity tools

Benefits

• You’ll work closely with senior leaders and be at the center of the action
• No two days are the same
• Your ideas, organization skills, and initiative truly matter
• You’ll be part of a professional, people-focused environment that values excellence and connection