Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• High School graduate or equivalent
• Two years of post-secondary education and two years of progressively related experience OR six years of progressively related experience
• Experience using Microsoft Outlook, Word, Excel and PPT
• Typing speed of 55 words per minute
• Knowledge of administrative and office practices, procedures, electronic file management and technology.
• Knowledge of English grammar, punctuation and vocabulary and composition of materials.
• Knowledge of meeting management and meeting support practices.
• Skilled in active listening, critical thinking, and problem solving.
• Ability to be self-motivated, organize work and demonstrate attention to detail.
• Ability to research, assemble, organize, analyze and present data and statistical reports.
• Ability to prioritize tasks in a fast-paced environment and be highly flexible with work demands.
• Ability to work successfully in both a team and independent setting.
• Ability to follow complex oral and written instructions.
• Ability to handle information with discretion and in a confidential manner.
• Ability to work collaboratively with all levels of internal management and staff, outside clients, and vendors.
• Ability to make appropriate decisions in accordance with precedents and regulations and apply those decisions as required by work situations.
• Ability to effectively communicate verbally and in writing.
• All employees are required to reside within the state of Minnesota.

Nice To Haves

• Experience providing calendar management support for a director or senior leadership role
• Knowledge of county government and services.
• Skilled in creating presentations and publications using advanced software technologies including Canva

Responsibilities

• Provides confidential administrative support by performing electronic file management, report preparation, basic technology assistance, developing correspondence, preparing and distributing materials, and the coordination of special projects.
• Coordinates and manages the HR Director’s calendar on a daily, weekly, monthly, and annual basis with consistency and accuracy.
• Anticipates the needs of the HR Director by proactively reviewing upcoming meetings, identifying and preparing background materials, and ensuring the Director is prepared with accurate, timely, and organized information.
• Coordinates and prepares meeting arrangements both virtually and in person, sends out invites on behalf of the HR Director, ensuring agendas are prepared and attendees have the resources needed and coordinates special events for Human Resources.
• Facilitates effective communication with both internal teams and external business partners to provide responsive and professional departmental organizational information.
• Prepares agendas and minutes for internal and external meetings and committees; ensures that minutes are reviewed and posted after approval and action items are processed.
• Monitors incoming electronic communications for the HR Director to facilitate distribution and identify action items; prioritizes and responds utilizing independent judgment to ensure timely resolution.
• Prepares, implements, and monitors Human Resources budget by collecting and reviewing data and trends to provide accurate analysis and recommendations to achieve an approved budget adhering to County policies.
• Researches, analyzes, prepares, reviews and edits County Board action items and presentations under the direction of the Assistant HR Director and HR Director.
• Assists with the interpretation, analysis, development, organization, and distribution of Personnel Policies and collective bargaining agreements ensuring applicable updates are made and changes are communicated timely to provide consistent, accurate, and clear information.
• Reviews invoices, maintains records and receipts, reconciles statements and makes purchases with department purchasing card. Codes transactions to budget line items ensuring that the budget is maintained within set constraints and that bills are reviewed and paid in a timely manner.
• Submits, tracks, and distributes items relating to supply order, copy requests, and work orders.
• Coordinates conference arrangements including registrations, travel, hotel and assembles necessary materials.
• Completes data requests from other counties and external partners by gathering, verifying, and securely transmitting accurate information through email and other authorized platforms.
• Designs and produces professional‑quality PowerPoint presentations and related visual materials that clearly communicates data, metrics, and strategic information to leadership audiences ensuring accuracy, clarity, and alignment with the mission and values.
• Assists with HR data tracking and reporting by gathering and verifying information for metrics such as turnover, vacancies, training compliance, or budget-to-actual spending.
• Coordinates assigned projects including researching, marketing and presentation of materials using PowerPoint, Canva and other software technologies.
• Assists with website editing for the department internally and on the public website to provide information, articles, documents, etc. accurately and in a timely manner.
• Attends work regularly and in a timely manner.
• Performs other duties as assigned or apparent.

Benefits

• Stearns County benefits