Executive Assistant

Lennar • Irving, TX

4d

About The Position

The Executive Assistant provides administrative support to managers in the Division. The role requires prioritizing and problem-solving while managing multiple tasks and simultaneous deadlines. Responsibilities include preparing correspondence and presentations, supporting vendor and expense processing, maintaining filing systems, coordinating meetings, managing office supplies and equipment needs, and performing other duties as assigned.

Requirements

• Four years of administrative support experience.
• High school diploma or GED.
• Valid driver's license.
• Strong organizational and analytical skills.
• Regular attendance and punctuality relative to the daily work schedule.
• Ability to make decisions and exercise good judgment.
• Excellent verbal and written interpersonal communication skills.
• Basic proficiency in Microsoft Word and Excel.
• Typing speed of 50 words per minute.
• Professional attitude and ability to represent the company positively.
• Ability to follow supervisor directions and posted work rules and procedures.
• Ability to interact well with coworkers, accept constructive feedback, and work as a team player.

Nice To Haves

• PowerPoint knowledge.

Responsibilities

• Prepare reports, business letters, memorandums, presentations, and other correspondence accurately and on time, including composing or transcribing correspondence.
• Assist with preparing and processing vendor contracts, check requests, expense reports, and invoices when required.
• Organize and maintain a central filing system, working files for administrative matters, and chronological correspondence.
• Make photocopies and file documents as requested.
• Assist with coordinating and setting up meetings and luncheons.
• Inventory, order, and stock office supplies, stationery, and business cards.
• Reconcile invoices and allocate charges to the appropriate community.
• Arrange service and maintenance for office equipment.
• Serve as liaison between office equipment vendors and the Division for office equipment needs.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance.
• Up to three weeks of vacation per year upon hire.
• Holidays, sick leave, and personal days.
• 401(k) savings plan with company match.
• Paid maternity and bonding leave.
• New hire referral bonus program.
• Home purchase discount for associates.
• Associate Assistance Plan.
• Everyone’s Included Day.
• Education Assistance Program.
• Adoption assistance up to $30,000.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED