Events Coordinator Jobs

About The Position

Requirements

• Detail-Oriented: Demonstrates precision in following and enhancing processes. Approaches tasks methodically to meet defined goals and deadlines with consistency.
• Clear Communicator: Effectively conveys ideas and information, both written and verbal, with professionalism. Comfortable giving and receiving direction and actively seeks clarification to ensure shared understanding and successful outcomes.
• Eager to Learn: Approaches work with curiosity and a growth mindset. Welcomes feedback, adapts quickly, and is motivated to develop within a collaborative and fast-moving team.
• Technologically Proficient & Interpersonally Skilled: Confident navigating a range of digital tools and platforms. Equally skilled in building rapport, managing relationships, and working cross-functionally with internal and external partners.
• Resourceful & Dependable: Proactive and solution oriented. Able to troubleshoot issues as they arise while maintaining a calm, capable, and flexible demeanor.
• Flexible Schedule: Willing and available to work variable schedules, including early mornings, evenings, weekends, holidays, and event days exceeding 10+ hours, as required throughout the season.
• Able to lift, carry, or otherwise move and position a minimum of 50 pounds
• Manual dexterity to operate a computer and other common office equipment
• Auditory and visual acuity to operate computers, phones, mobile devices and basic office equipment on a constant basis
• Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees
• Ability to communicate pleasantly and efficiently.
• Ability to present company policy in a diplomatic way
• Possesses and utilizes good verbal communication skills and phone etiquette
• Knows policies and procedures, ensures team is aware and adequately utilizing them
• Willing to accept new policies and procedures as changes occur.
• Available for varied work shifts, including weekends and holidays, as agreed upon with management
• Ability to complete projects and tasks according to collaborative due dates across all platforms
• Efficiently organizes workload adhering to time constraints and often shifting priorities
• Successfully follows event plans and cues while remaining flexible and collaborative as plans change
• Ensures adherence by the team to lunch and break schedules to maximize coverage and provide quality guest service
• Willing to accept new and varied responsibilities

Responsibilities

• Create and maintain comprehensive internal and external planning documents.
• Coordinate pre-event logistics and communications with internal departments (F&B, Mountain Ops, Communications, Finance, Volunteers) and external stakeholders (musicians, brand partners, vendors, clients).
• Identify potential challenges and help develop contingency plans.
• Support and lead the execution of on-brand events that reflect Crystal Mountain’s identity—authentic, inclusive, adventurous, confident, and community-focused.
• Manage on-site event setup and operations, ensuring events start on time, are properly staged, and run smoothly.
• Lead and support event volunteers, providing clear direction and fostering a team-oriented environment.
• Respond to day-of issues with professionalism and creativity, escalating as needed while collaborating with the larger Events team.
• Support achievement of annual events revenue and profit targets by accurately tracking income and expenses.
• Assist with post-event reporting, gathering feedback, summarizing outcomes, and identifying areas for improvement.
• Maintain and nurture relationships with clients and vendors through timely follow-up and relationship-building efforts.
• Contribute to developing new event concepts and experiences by participating in brainstorming sessions, proposal drafting, and project tracking.
• Coordinate sponsor fulfillment by ensuring promised benefits are delivered and expectations are met.
• Support the maintenance of strong, ongoing relationships with brand and event partners.
• Assist with drafting and distributing regular communications to keep stakeholders informed and aligned.
• Collaborate with the Events and Partnerships Manager to meet obligations and reporting requirements.
• Maintain accurate tracking of all partnership deliverables to ensure timely execution.

Benefits

• Free Alterra season pass (unlimited, direct to lift at all Alterra resorts)
• Free Alterra season pass for spouse and dependents 25 & under
• 50% off window ticket price at IKON partner resorts
• Free access to Alterra Mountain destinations during time off
• Free ski-referral letters for employees to use at other mountain resorts during time off
• Free friends & family day-ski vouchers (Periodic allotment)
• Discounts on Ski & Snowboard Lessons
• Discounts on Ski & Snowboard Rentals
• Discounts on Gear Tune-Ups
• Discounts on Food & Beverage
• Discounts at Crystal Mountain Retail shops
• Free Crystal branded swag
• Pro deals on gear with 100s of brands
• Discount Marketplace
• Deals on accessories, auto, electronics, entertainment, fitness, food, home, pet supplies, travel, and more
• Employee-only Night Skiing events
• Employee Housing Available for eligible positions
• Accrued paid time off for eligible positions
• Group health insurance for eligible positions
• 401K benefit and generous match with immediate vesting for all staff members over 18
• Opportunities for growth, advancement, and year-round employment