Events Coordinator

Four Seasons•Nashville, TN

About The Position

Four Seasons Hotel Nashville is seeking an enthusiastic and highly organized Events Coordinator to support the planning and execution of meetings, events, weddings, and social functions. The role supports seamless event operations by working with clients and internal departments to provide personalized service and attention to detail. The Events Coordinator provides administrative and logistical support to the Events team and related Sales, Reservations, and Catering teams. The position communicates event requirements across operational departments, responds to client inquiries, maintains booking and account information, and helps coordinate event-day activities. The role reports to the Director of Events for internal meetings and events conducted under that person's guidance.

Requirements

Previous experience in hospitality, events, catering, hotel operations, or an administrative support role.
Excellent written and verbal communication skills with a professional and guest-focused approach.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office applications and ability to learn hotel systems and technology platforms.

Nice To Haves

College degree in Hospitality Management, Business, or a related field, or equivalent work experience.

Responsibilities

Provide administrative support to the Events team, including preparing contracts, banquet event orders (BEOs), reports, event menus, and client correspondence.
Maintain and update event bookings, client accounts, and function space information within the hotel's sales and catering systems.
Coordinate internal meetings and events under the guidance of the Director of Events.
Communicate event details effectively with operational departments to support successful event execution.
Respond to client inquiries and requests in a professional, timely, and service-oriented manner.
Prepare and distribute event documentation, including group resumes, guest welcome materials, and banquet event orders.
Assist with event logistics, including hospitality desks, guest greetings, room inspections, and event setup coordination.
Provide support to the Sales, Reservations, and Catering teams as needed.
Participate in departmental meetings and contribute to continuous improvement initiatives.
Maintain accurate files, records, and administrative systems while ensuring attention to detail and confidentiality.

Benefits

Competitive salary and comprehensive benefits package.
Training and career development opportunities.
Employee discounts and complimentary stays at Four Seasons Hotels & Resorts worldwide.
Complimentary dry cleaning for employee uniforms.
Complimentary employee meals.
Medical, dental, vision, life insurance, disability coverage, and Employee Assistance Program.
401(k) Retirement Plan.
Paid Time Off and Holiday Pay.
Inclusive employee events and recognition programs throughout the year.
Opportunity to grow with a leading luxury hospitality company.