Events Coordinator Jobs

About The Position

Requirements

• One year of experience coordinating, planning, and/or organizing events, or one year of film production experience or related activities.
• Graduation from an accredited college or university with a bachelor’s degree in Public Administration, Business Administration, or a related field. Experience offering specific and substantial preparation for the position’s duties may substitute for the required education on a year-for-year basis.
• Valid California motor vehicle operator’s license; proof must be submitted with the application.
• Ability to communicate effectively orally and in writing.
• Proficiency with the Microsoft Office Suite.
• Ability to interface effectively with elected officials, City staff, and the public, and provide excellent customer service.
• Ability to work independently and exercise strong judgment.
• Ability to work an irregular schedule, which may include evenings, weekends, and holidays.
• Ability to handle confidential issues professionally.

Responsibilities

• Assist with coordinating, scheduling, managing, permitting, and monitoring special events and filming activity citywide, including setting meetings, maintaining calendars, and processing insurance.
• Promote and maximize the use of public property and facilities for special events and filming.
• Negotiate permit terms and conditions.
• Maintain professional communication with public and private institutions, event promoters, production companies, residents, and stakeholders.
• Coordinate public safety, public works, and other support services required for special events and filming.
• Work with event promoters, production companies, and the community to mitigate the impacts of special events and filming in the City.
• Ensure compliance with state, county, and local laws, ordinances, and policies.
• Perform other duties as assigned.