SPECIAL EVENTS COORDINATOR

City of Thomasville•Thomasville, GA

12d

About The Position

The Special Events Coordinator organizes and coordinates designated special events and community outreach and engagement events for the City of Thomasville. Events include the annual Rose Show and Festival, Victorian Christmas, First Fridays, the July 4th Celebration, Black History Month, Coffee & Conversations, and Let’s Discuss. The role also assists with marketing and communication initiatives, working with Marketing to develop and implement the City’s internal and external marketing strategies. The coordinator plans and executes events, including arranging entertainment, managing applications and vendors, communicating with stakeholders and staff, overseeing event setup and breakdown, welcoming guests, and preparing for contingencies such as weather. The position collaborates on event collateral, marketing, and advertising; maintains relationships with community partners and City departments; manages promotional-item inventory for sponsorship requests; maintains the CNSNext Community Scroll; and updates content on Thomasville.org.

Requirements

Bachelor’s degree in Marketing, Communication, Business Administration, Public Relations, Event Planning, or a related field, and/or 2–3 years of increasingly responsible event-planning or marketing experience; an associate’s degree and six years of experience may also be acceptable.
Highly effective written and verbal communication skills.
Exceptional organizational skills.
Ability to manage multiple projects and meet deadlines.
Ability to delegate responsibilities.
Ability to make executive decisions.
Ability to work independently and as a team member.
Ability to maintain budgets.
Active involvement in community and civic programs and events.
Knowledge of Microsoft Excel, PowerPoint, and design software such as Canva or Adobe InDesign.
Ability to drive and lift boxes weighing approximately 30 pounds.
Vision to read printed materials and computer screens, and hearing and speech to communicate in person or by telephone.

Responsibilities

Organize and plan designated special events, including coordinating marketing and communications efforts.
Coordinate event execution, including problem-solving, welcoming guests, directing setup, communicating with staff, organizing vendors, and managing event-area breakdown.
Anticipate and plan for contingencies, including weather-related plans.
Coordinate annual community-wide events and community engagement events, including booking entertainment, creating and accepting applications, communicating with stakeholders and staff, and handling other event-planning activities.
Contribute ideas to the design and development of event collateral, marketing, and advertising plans.
Develop and maintain relationships with citizen groups, subcommittees, community partners, and City departments for event planning and execution.
Work with the Community Engagement Manager, Public Information Manager, and Director of Marketing on marketing and communications initiatives.
Maintain promotional-item inventory for sponsorship requests.
Maintain the CNSNext Community Scroll.
Update Thomasville.org to keep website content current and relevant.