Events Coordinator Jobs

About The Position

Requirements

• Strong written and verbal communication, organizational, and customer-service skills.
• Excellent attention to detail and the ability to produce accurate, timely, and complete work.
• Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment.
• Ability to work independently and collaboratively with colleagues at all levels of the organization.
• Proficiency in Microsoft Office programs; experience with event, survey, design, or database platforms is a plus.
• Sound judgment and discretion when handling confidential candidate, attorney, and personnel information.
• Ability to anticipate needs, identify potential issues, recommend solutions, and independently follow through on event-related details.
• Positive, can-do attitude, professional demeanor, and demonstrated team-player approach.
• Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices.
• Flexibility to work additional hours and travel to onsite event locations, as needed.
• Ability to think creatively and contribute ideas that enhance the participant experience.
• At least two years of administrative, event coordination, recruiting, talent development, or related experience in a fast-paced, deadline-driven professional-services environment; law firm experience is a plus.

Nice To Haves

• Degree or coursework in Human Resources, Hospitality, Event Management, Communications, Business Administration, Marketing, or a related field
• Law firm experience is a plus.

Responsibilities

• Coordinate the administrative and logistical aspects of planning and managing Legal Talent events, programs, and related initiatives.
• Manage event logistics throughout the full lifecycle of an event, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support.
• Coordinate planning and execution for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events.
• Coordinate with internal departments, external vendors, venues, and other stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics.
• Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials.
• Prepare and coordinate event communications, presentation materials, agendas, surveys, and other program collateral.
• Coordinate the ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain related inventory as needed. This aspect of the role may occasionally be physical in nature.
• Collect and analyze event feedback and coordinate post-event follow-up, reporting, and documentation.
• Coordinate assigned Legal Talent projects and support other Firm initiatives as needed.
• Perform other administrative tasks as needed in support of the Legal Talent team.

Benefits

• Overtime pay eligible