Events Coordinator Jobs

About The Position

Requirements

• Excellent written and verbal communication skills
• Strong organizational and project management abilities
• Ability to manage multiple projects and deadlines
• Strong attention to detail
• Ability to work independently and as part of a team
• Comfortable learning new software and systems

Nice To Haves

• Event coordination
• Administrative support
• Community engagement
• Customer service
• Marketing or social media management
• Excellent communication and relationship-building skills
• Constant Contact, Mailchimp, Canva, Google Workspace, Microsoft Office, or similar platforms

Responsibilities

• Coordinate logistics for workshops, classes, speakers, concerts, and special events
• Communicate with presenters, facilitators, and guest speakers
• Manage event registration and attendee communications
• Assist with event setup and onsite operations
• Help ensure a positive experience for presenters and participants
• Support event follow-up and reporting
• Coordinate event details and communications with partner organizations, including Hale Akua Garden Farm and related Maui programs when applicable
• Respond to participant inquiries by phone and email
• Maintain registration databases and participant records
• Track event attendance, registrations, and payments
• Coordinate registration, payment, and reporting processes with bookkeeping and administrative support personnel
• Assist with scheduling and calendar management
• Prepare meeting notes and action items
• Help maintain organized digital files and systems
• Assist with email campaigns and newsletters
• Update website event listings
• Coordinate social media posts and event promotion
• Help increase attendance and community engagement
• Support outreach to presenters, partners, and community organizations

Benefits

• $30-35