Marketing & Events Coordinator
About The Position
Woods Oviatt Gilman, LLP is hiring a Marketing & Events Coordinator to provide administrative and tactical support across marketing functions, including event coordination, sponsorships, attorney requests, social media scheduling, and updates to firm materials. The role suits a highly organized, detail-oriented professional who can work proactively and take a solutions-oriented approach in a fast-paced environment. The Coordinator collaborates with the Director of Marketing & Business Development and the Manager to execute marketing initiatives efficiently and professionally, taking ownership, exercising sound judgment, and troubleshooting challenges with minimal oversight. The position is based in Rochester, New York, and is full-time, Monday through Friday, from 8 a.m. to 5 p.m. It is classified as exempt and reports to the Director of Marketing & Business Development. Work is primarily in a climate-controlled indoor office, with minimal safety or health hazards, rare exposure to airborne dust, moderate noise, and seasonal heating and cooling conditions. The compensation range is $50,000–$60,000 annually. Actual compensation may depend on qualifications, experience, skill set, and office location. Woods Oviatt Gilman, LLP is an Equal Opportunity Employer, complies with the ADA and considers reasonable accommodations for eligible applicants and employees, and participates in E-Verify.
Requirements
- A relevant associate degree or administrative experience is required.
- 2–3 years of experience in a marketing or administrative support role.
- Proficiency in Microsoft Office.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proactive self-starter who takes ownership and works independently with minimal oversight.
- Strong problem-solving skills and sound judgment, including the ability to troubleshoot issues independently.
Nice To Haves
- Bachelor’s degree preferred.
- Experience in a professional services or law firm setting is a plus.
- Experience with Constant Contact, Canva, or WordPress is a plus.
- Experience with any CRM tool is preferred.
Responsibilities
- Support firm event logistics, including invitations, RSVPs, catering, vendor management, signage, and day-of coordination.
- Help manage the internal calendar of marketing events and attorney participation.
- Coordinate event follow-up communications and reporting.
- Assist in gathering and submitting materials for firm sponsorships and advertising placements.
- Track sponsorship and advertising deliverables and deadlines, and keep internal stakeholders informed and aligned.
- Support upkeep of attorney biographies, headshots, and credentials on the website.
- Help schedule social media posts and monitor engagement trends.
- Work with the team on internal distribution of firm content and updates.
- Provide general administrative support, including meeting scheduling, project tracking, and filing.
- Assist with client milestones, including mailing cards or gifts for anniversaries and achievements.
- Maintain lists, forms, and records, including basic CRM entry and reporting as adopted.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
