Marketing Events Coordinator

Lowenstein Sandler•New York, NY

3d•$68,000 - $78,000•Hybrid

About The Position

The Marketing Events Coordinator supports the planning and execution of internal and client-facing events for Lowenstein Sandler, working under the direction of the Senior Events Manager. The role provides logistical and administrative support and collaborates across the firm to deliver consistent, polished, well-organized, on-brand event experiences aligned with firm goals. The position is based in Roseland, New Jersey, or New York, New York, in a hybrid environment. It is full-time, Monday through Friday, with schedules of 9:00 AM–5:00 PM in New Jersey or 9:30 AM–5:30 PM in New York, and overtime as needed. Travel is approximately 10%, primarily between the Roseland and New York offices, with frequency varying according to business needs. The expected salary range is $68,000 to $78,000. Exact compensation depends on individual qualifications and location. Benefits include coverage options for medical, dental, vision, prescription drug, life insurance, disability, flexible spending accounts, and 401(k), as well as paid time off.

Requirements

Bachelor’s degree.
2–4 years of event coordination experience; preferably in a law firm or other professional services setting.
Strong organizational and project management skills, including the ability to manage multiple events and competing priorities, adapt to shifting priorities, meet deadlines, and maintain close attention to detail.
Excellent written and verbal communication skills and a professional demeanor.
Ability to work independently and collaborate effectively across teams and departments.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Availability to work occasional overtime, including early mornings and late evenings.

Nice To Haves

Experience with Canva, InterAction, and/or Vuture.
Event coordination experience in a law firm or other professional services setting.

Responsibilities

Assist with offsite event coordination, including venue research, site visits, menu selections, room setup, audiovisual arrangements, and other logistics.
Coordinate catering and vendor access for onsite events, and communicate event requirements to facilities and office services teams.
Create and distribute invitations and event communications through Vuture and Outlook, following the firm’s brand, tone, and professional standards.
Monitor RSVPs and compile registration and attendee reports.
Prepare, organize, and ship event materials, including name badges, registration materials, signage, swag, and other event collateral.
Provide onsite event support as needed, including setup and breakdown.
Process invoices, track event expenses against budgets, and assist with corporate credit card reconciliations.
Identify event best practices and recommend enhancements.