Marketing & Events Coordinator

Woods Oviatt Gilman LLP•Rochester, NY

9h•$50,000 - $60,000•Onsite

About The Position

The Marketing & Events Coordinator will provide essential administrative and tactical support across a range of marketing functions, including event coordination, sponsorships, attorney requests, social media scheduling, and updates to firm materials. This role is ideal for a highly organized, detail-oriented professional who thrives in a in a fast-paced environment and takes a proactive, solutions-oriented approach to their work. The Coordinator will collaborate closely with the Director of Marketing & Business Development and the Manager to ensure marketing initiatives are executed efficiently and professionally. The successful candidate will be a resourceful self-starter who takes ownership of responsibilities, exercises sound judgment, and confidently troubleshoots challenges to keep projects moving forward with minimal oversight.

Requirements

Bachelor’s degree preferred; relevant associate degree or administrative experience required.
2–3 years of experience in a marketing or administrative support role; professional services or law firm setting a plus.
Proficiency in Microsoft Office; experience with Constant Contact, Canva, or WordPress a plus.
Any CRM tool experience is also preferred.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Proactive self-starter who takes ownership and works independently with minimal oversight.
Strong problem-solving skills and sound judgment, with the ability to troubleshoot issues independently.

Responsibilities

Support logistics for firm events, including invitations, RSVPs, catering, vendor management, signage, and day-of coordination.
Help manage internal calendar of marketing events and attorney participation.
Coordinate event follow-up communications and reporting.
Assist in gathering and submitting materials for firm sponsorships and ad placements.
Track deliverables, deadlines, and ensure internal stakeholders are informed and aligned.
Support the upkeep of attorney bios, headshots, and credentials on the website.
Help schedule social media posts and monitor for engagement trends.
Work with the team on internal distribution of firm content and updates.
Provide general administrative support such as meeting scheduling, project tracking, and filing.
Assist with client milestones (anniversies, achievements) including mailing cards or gifts.
Maintain lists, forms, and records including basic CRM entry and reporting (as adopted).