Events Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent.
• At least two years of business or administrative experience.
• Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts.
• Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications.
• Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence.
• Experience using Microsoft Office applications, including PowerPoint.
• Working knowledge of Windows-based desktop publishing applications.
• Working knowledge of Adobe Suite.
• Ability to track multiple deadlines and maintain accurate records and documentation.
• Ability to work with internal and external contacts in a professional and service-focused manner.
• Ability to prioritize tasks and adjust to changing deadlines.
• Ability to work independently while also contributing to a team environment.
• Consistent attendance, punctuality, and adherence to schedules.

Nice To Haves

• Experience supporting events, meetings, marketing initiatives, or project-based work.
• Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments.
• Experience coordinating communications with internal and external stakeholders.
• Experience using project management tools or supporting project-based work.

Responsibilities

• Coordinate planning activities and logistics for client-focused events.
• Support event scheduling and communication with internal stakeholders.
• Manage relationships with external vendors and service providers.
• Collect, review, and organize event proposals and information.
• Research venues and event options to support planning decisions.
• Book event spaces and coordinate related arrangements.
• Organize food and beverage services, supplies, equipment, and signage.
• Create and maintain event timelines and project trackers.
• Monitor deadlines and help ensure event deliverables stay on schedule.
• Identify opportunities to improve processes and enhance the overall event experience.

Benefits

• Competitive compensation.
• Comprehensive benefits programs designed to support well-being.
• Career development opportunities and ongoing learning.
• A collaborative, people-first culture with accessible leadership.
• Opportunity to do meaningful work with global reach and local impact.