Events & Marketing Coordinator

Don Moyer Boys & Girls Club•Champaign, IL

13d

About The Position

The Events & Marketing Coordinator supports Don Moyer Boys & Girls Club’s fundraising and special events, event-related marketing, and community engagement. Under the direction of the Director of Events and Marketing, the coordinator assists with event planning and logistics, sponsorship coordination, communications, marketing, and promotional activities that support the Club’s fundraising and organizational goals. The role also supports donor engagement and stewardship, creates and schedules communications and social media content, monitors social media performance, and is responsible for web design. The position is part-time, up to 29 hours per week, with a flexible schedule that includes occasional evenings and weekends for special events. The wage is $22–$25 per hour depending on experience.

Requirements

Associate’s degree or equivalent career experience; preferably in marketing, public relations, nonprofit, hospitality, or a related field.
Demonstrated skill in planning, organizing, promoting, implementing, and evaluating fundraising events.
Ability to manage multiple tasks and projects while attending to details.
Hands-on experience with Microsoft Office Suite.
Knowledge of web design or management and social media content creation.
Strong interpersonal skills and ability to connect with donors and personalize relationships.
Experience developing organizational communications such as press releases, email marketing or newsletters, and social media posts.
Ability to work a flexible schedule, including occasional evenings and weekends for special events.

Nice To Haves

Experience with graphic design programs such as Canva, Adobe Spark, or similar.
Experience with eTapestry or other donor management systems.
Data entry experience.

Responsibilities

Coordinate planning and implementation of assigned fundraising and special events under the direction of the Director of Events and Marketing.
Work with Club staff, volunteers, and event committees to coordinate event logistics, timelines, communications, and responsibilities.
Coordinate with vendors, venues, sponsors, and community partners to secure event-related materials, services, and resources.
Maintain event timelines, checklists, sponsorship information, registrations, and other event-related records.
Provide on-site support for assigned fundraising and special events, including setup, execution, and breakdown.
Serve as a point of contact for vendors, volunteers, sponsors, and event participants as assigned.
Assist with evaluating event success using measures such as attendance, revenue, sponsorship participation, donor engagement, and community visibility.
Track event expenses and revenue and provide information to the Director of Events and Marketing to support budget monitoring.
Support fundraising through special events, sponsorships, and donor engagement activities.
Assist with identifying prospective event sponsors and community partners.
Coordinate sponsorship benefits, recognition, and event-related communications.
Assist with donor acknowledgements, donation entry, thank-you letters, and other event-related stewardship activities as needed.
Maintain accurate event, sponsorship, and donor information in the Club’s donor management system.
Collaborate with the Resource Development Team on development activities directly connected to special events, sponsorships, and donor engagement.
Promote the Club’s events, programs, activities, and community impact through digital and traditional communication channels.
Create marketing materials, including social media content, flyers, graphics, emails, invitations, and event promotional materials.
Assist with preparing and distributing press releases, community announcements, newsletters, and other organizational communications.
Assist with implementing the Club’s social media strategy across its primary platforms.
Develop, schedule, and maintain social media content highlighting Club programs, events, donors, sponsors, youth accomplishments, and organizational impact.
Maintain an organizational content calendar in coordination with the Director of Events and Marketing.
Monitor social media engagement and performance metrics and provide updates to the Director of Events and Marketing.
Stay informed of relevant social media trends, tools, and best practices.
Be responsible for web design.
Attend assigned fundraising special events and other organizational events as needed.
Provide limited support to Club program operations when necessary.
Drive a Club vehicle when required, in accordance with organizational policies and insurance requirements.
Maintain positive working relationships with Club staff, volunteers, donors, sponsors, Board members, families, and community partners.
Perform other related duties assigned by the Director of Events and Marketing that are consistent with the scope and hours of the position.