Marketing & Events Coordinator

Colibri Group

2d • Remote

About The Position

Colibri Group is seeking a Marketing & Events Coordinator to turn event plans into seamless, well-organized experiences for educators, school leaders, partners, and colleagues. This individual-contributor role focuses primarily on hands-on event coordination, with additional ownership of defined marketing projects. The coordinator supports in-person conferences, school and partner visits, webinars, information sessions, and other events from planning through post-event handoffs.

The role requires strong logistical ownership, organization, communication, and follow-through. The coordinator develops practical event processes, tracks supplies and vendors, and works across internal teams and external partners to keep event details and deadlines on track. This is a remote position with domestic travel of up to 15–20%, including occasional visits to the Washington, D.C. office. The role supports a mission-driven professional education organization and its Teacher Education Ecosystem.

Requirements

• Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field; relevant internships and comparable hands-on experience are welcome.
• Direct experience coordinating events such as conferences, trade shows, webinars, school events, or partner experiences, rather than simply attending or promoting them.
• Experience managing multiple moving pieces, including timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes.
• Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams.
• Comfort using project-management tools to track tasks and deadlines, or ability to learn new systems quickly.
• Willingness to travel domestically up to 15–20%.

Nice To Haves

• Experience in education or EdTech.
• Familiarity with ClickUp, Asana, or Monday.com.
• A bachelor’s degree in a related discipline.
• Experience in corporate or nonprofit events, professional associations, school or program events, conferences, hospitality-related event operations, or similar hands-on coordination backgrounds.

Responsibilities

• Coordinate event execution from planning through follow-up, including schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs.
• Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed.
• Support different event sizes and formats, including approximately three large B2B conferences annually, five to seven school or partner visits, and recurring virtual events, generally one to two per month, in a supporting role.
• Build event playbooks, checklists, timelines, and repeatable processes; identify missing details, dependencies, and risks early.
• Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics to ensure items arrive where and when needed.
• Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed.
• Travel domestically to support national conferences, partner events, and occasional office visits, including periodic visits to the Washington, D.C. office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed