Marketing Events Coordinator

Fonroche Lighting America•Fort Worth, TX

9d•Onsite

About The Position

The Marketing Events Coordinator independently manages and executes a high volume of company events and marketing initiatives, including trade shows, conferences, ribbon cuttings, lunch-and-learns, and customer events. This hands-on role owns projects from initial planning through execution and follow-up, coordinating timelines, logistics, vendors, materials, inventory, and transportation while managing multiple priorities with minimal day-to-day oversight. The role combines event management, logistics, inventory ownership, and marketing and sales support. Work takes place across the office, warehouse, event venues, customer locations, and field environments. The coordinator is expected to anticipate needs, resolve issues, take initiative, and ensure deadlines and quality standards are met. The position is based on-site in Fort Worth, Texas, and requires travel as needed.

Requirements

At least 2 years of experience in marketing, event management, project coordination, logistics, or a related role.
Demonstrated ability to independently manage projects from planning through execution with minimal day-to-day supervision.
Experience managing multiple projects, deadlines, and competing priorities in a fast-paced environment.
Strong project management and organizational skills, including the ability to maintain visibility into numerous active projects and anticipate upcoming needs.
Proactive, self-directed approach, including taking initiative, identifying next steps, solving problems, and following through without waiting for direction.
Strong judgment and resourcefulness, with the ability to make decisions, adapt to changing circumstances, and resolve issues independently.
Excellent written and verbal communication skills and ability to coordinate effectively with vendors, customers, sales teams, and internal departments.
Strong attention to detail and accountability for the quality and completion of work.
Ability to manage event logistics, inventory, materials, transportation, and hands-on setup.
Comfort working across office, warehouse, event, and outdoor or field environments.
Willingness to travel for trade shows, customer events, ribbon cuttings, and other company events.
Valid driver's license and ability to transport or coordinate transportation of event materials and equipment.

Nice To Haves

Experience with marketing, event management, CRM, or project management tools.

Responsibilities

Independently manage company events, trade shows, conferences, ribbon cuttings, lunch-and-learns, customer events, and other marketing initiatives from planning through execution and follow-up.
Manage event logistics, including schedules, registrations, vendors, materials, equipment, transportation, applicable budgets, and deadlines.
Develop and maintain event timelines, calendars, and project plans for multiple concurrent initiatives.
Coordinate proactively with event organizers, venues, vendors, customers, sales representatives, and internal teams.
Own event preparation, setup, execution, and breakdown, ensuring materials, displays, signage, samples, and equipment are ready and professionally presented.
Anticipate logistical challenges, resolve issues independently, and adjust plans to keep events on track.
Travel as needed to execute events and ensure successful on-site operations.
Organize, track, and replenish marketing materials, promotional items, giveaways, swag, event supplies, and product samples.
Monitor inventory, anticipate upcoming needs, and initiate replenishment before shortages affect events or sales activities.
Prepare and distribute samples, promotional materials, and swag for sales representatives and upcoming events.
Establish and maintain systems to account for materials and equipment and ensure they are returned and ready for future use.
Coordinate movement of marketing materials, product samples, displays, and equipment between the office, warehouse, customer locations, and event venues.
Load, unload, organize, transport, and set up materials and equipment as needed.
Manage competing logistical priorities across events and projects, ensuring resources and materials arrive on time.
Maintain the organization, functionality, and readiness of event equipment and marketing materials.
Drive execution of customer-facing events, lunch-and-learns, and other sales and marketing initiatives.
Identify upcoming event requirements, communicate needs, and coordinate execution with appropriate teams.
Ensure consistent, professional company representation at events and in customer interactions.
Track outstanding tasks and follow through on commitments so projects are completed on time and to the expected standard.