Marketing Events Coordinator

Lowenstein Sandler•Roseland, NJ

5d•Hybrid

About The Position

The Events Coordinator supports the planning and execution of the firm’s internal and client-facing events under the direction of the Senior Events Manager. The role provides logistical and administrative support and works across the firm to deliver consistent, polished, well-organized, on-brand event experiences aligned with firm goals. The ideal candidate is highly organized, detail-oriented, proactive, client-service focused, and interested in building a career in events in a fast-paced environment. The position is based in Roseland, NJ or New York, NY, with a hybrid work arrangement. It is full-time, Monday through Friday, with schedules of 9:00 AM–5:00 PM in New Jersey or 9:30 AM–5:30 PM in New York, and overtime as needed. Travel is approximately 10%, primarily between the Roseland and New York offices for event support; frequency varies with business needs. The expected salary range is $68,000 to $78,000, with exact compensation determined by qualifications and location.

Requirements

Bachelor’s degree required.
2–4 years of event coordination experience.
Strong organizational and project management skills, including the ability to manage multiple events and competing priorities, adapt to shifting priorities, meet deadlines, and maintain close attention to detail.
Excellent written and verbal communication skills and a professional demeanor.
Ability to work independently and collaborate effectively across teams and departments.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Availability to work occasional overtime, including early mornings and late evenings.

Nice To Haves

Event coordination experience in a law firm or other professional services setting.
Experience with Canva, InterAction, and/or Vuture.

Responsibilities

Assist with offsite event coordination, including venue research, site visits, menu selections, room setup, audiovisual needs, and other logistics.
Coordinate catering and vendor access for onsite events, communicating requirements to facilities and office services teams.
Create and distribute invitations and event communications through Vuture and Outlook, following the firm’s brand, tone, and professional standards.
Monitor RSVPs and compile registration and attendee reports.
Prepare, organize, and ship event materials, including name badges, registration materials, signage, swag, and other event collateral.
Provide onsite event support as needed, including event setup and breakdown.
Process invoices, track event expenses against budgets, and assist with corporate credit card reconciliations.
Identify best practices and recommend enhancements to firm events.