Temporary Part-Time Events Coordinator, Delish + House Beautiful

Hearst • New York, NY

2d

About The Position

Delish and House Beautiful are seeking a Temporary Part-Time Events Coordinator to help bring events to life. The coordinator serves as a key point of contact from initial inquiry through final invoicing, helping ensure events run smoothly. This role works with clients and internal partners to coordinate event spaces, documentation, contracts, invoices, planning, and on-site execution. The position requires working in the office four days per week, with flexibility to support event setup and cleanup as needed. The hourly rate is $30. The position is not eligible for bonus or commission compensation.

Requirements

• At least 2 years of experience in events, hospitality, client services, or a related field, or equivalent experience.
• Exceptional organizational skills and ability to manage multiple projects, deadlines, and details.
• Warm, polished communication skills and confidence working directly with clients and internal partners.
• Proactive, can-do approach and ability to anticipate needs and provide support where needed.
• Strong attention to detail and an instinct for thoughtful touches that make events smooth and memorable.
• Reliable follow-through, sound judgment, and willingness to handle detailed work.
• Comfort working in a fast-paced environment where priorities may shift and hands-on support may be required.
• Ability to work in the office four days per week, with flexibility to support event setup and cleanup.

Responsibilities

• Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events.
• Coordinate with the operations team to identify and secure suitable event spaces.
• Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation.
• Serve as a point of contact for clients, answering questions, sharing updates, and keeping plans moving forward.
• Anticipate event needs, identify potential challenges, and proactively address details to support successful execution.
• Support preparation and execution of event contracts and keep paperwork organized and moving toward completion.
• Track invoices and follow up with clients and internal teams to help ensure timely payment.
• Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed