Events Coordinator

Proskauer•New York, NY

4d•$60,000 - $80,000•Onsite

About The Position

The Events Coordinator assists with a wide range of events experiences, including coordinating logistics for client events, managing communications, and supporting ongoing initiatives both in person and remote. Other responsibilities are aimed at strategically promoting the firm, its practices and its lawyers. The ideal candidate is highly organized, proactive, and detail-oriented, working closely with members of the Business Development and Marketing Communication team (BDMC) to operate efficiently and effectively while maintaining the firm’s professional standards.

Requirements

1-3 years of relevant experience, preferably in a professional services or hospitality environment.
Excellent organizational, analytical, written and oral communications skills and the ability to prioritize multiple tasks and complete them under demanding time constraints.
Ability to effectively communicate with a diverse group of lawyers and business staff.
Takes initiative to be resourceful, a self-starter with a strong work ethic, and can work independently as well as within a team environment.
Well organized and strong attention to detail. Ability to manage multiple projects simultaneously and meet tight deadlines.
Experience with CRM systems and event management platforms (Vuture, Cvent, (Interaction, Salesforce)
Proficiency with the Microsoft Office suite of products, including Outlook, Word, Excel, PowerPoint, Visio.

Nice To Haves

Familiarity with New York City venues is preferred.

Responsibilities

Assists with the planning and coordination of domestic events, including client seminars, conference sponsorships and other firm engagements. Responsible for being onsite (before, during and after) to assist with event logistics and execution.
Assist Client Events team with coordinating vendor relationships, venue sourcing, catering, A/V, and transportation services.
Maintain events calendar, venue database, and weekly updates between internal teams and external contacts.
Support with management of project timelines, run-of-show experiences, day-of-event operations, and post-event reports.
Support global events team with administrative tasks and coordination as needed.
Assists and collaborates with the BDMC team and other functional areas to keep the firm’s systems up-to-date and the events team on firm conferences, including regular on-site assistance.
Assists with technologies and tools for firm communications, including email campaign software, CRM, and other project management tools.