Events Coordinator

Claremont McKenna College•Claremont, MN

1d•$24 - $25•Onsite

About The Position

The Events Coordinator is responsible for coordinating a wide-range of College events, including those associated with donor relations (Res Publica Society luncheons, donor stewardship events), presidential events, trustee events, summer conferences, and both significant internal (campus) and external events. The Events Coordinator will partner with departments to develop and implement new events and standardize existing events. This role is a vital member of the Office of Events and will work closely with colleagues across campus and off-campus. Occasional evening and weekend work will be required.

Requirements

A high school diploma, GED, or any combination of education and experience that provides the required knowledge, skills, and abilities is required.
A valid driver’s license or equivalent alternate form of transportation to off-site meetings and events is required.
Deploy professional skills, in collaboration with colleagues, to best promote the College’s strategic interests.
Demonstrate knowledge of Microsoft Office products including Word, Excel, and PowerPoint, as well as general personal computer functions.
Must have superior organizational skills and the ability to organize to meet deadlines.
Reliability in handling report materials and the ability to handle multiple tasks in a changing work environment is required.
Maintain appropriate appearance, demeanor, maturity, and poise in responding to the public, including trustees, alumni, parents, administration, staff, faculty, and students.
Demonstrate effective, accurate, and clear communication with strong verbal, written, interpersonal, reading, phone, and customer service skills.
Must possess knowledge of business writing procedures.
Must be able to follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity and ethics, in support of the College’s strategic vision and the department’s annual goals.
Moderate (up to 30 lbs.) physical requirements.

Nice To Haves

A minimum of three years of experience at an academic institution is preferred.
An events or hospitality industry background is preferred.
Experience merging word documents with multiple-field databases is desirable.
Experience with Raiser’s Edge, Canva, and Almabase is beneficial.

Responsibilities

Arrange all event details, including venue selection, invitations, meal selection, logistics, attendance lists, fielding phone inquiries, updating calendars, photography, and drafting communications. Also includes negotiating contracts with vendors and submitting to appropriate signing authority.
Take the lead on coordinating with College departments on development of new and existing events.
Demonstrate maturity and poise in responding to the public and various internal constituencies, including trustees, donors, faculty members, students, and staff.
Understand proper social etiquette as applied to formal business and social events.
Use Raiser’s Edge (RE) and other software to design pages, advertise events, send invitations, collect responses, manage attendance, and report on results.
Establish and maintain all files for events. Keep accurate records on attendance and cost and report results at least annually.
Exhibit an extraordinarily high level of diplomacy and confidentiality.
Take and follow directions.
Work cooperatively with others.
Receive and respond appropriately to constructive criticism.
Display a positive attitude.
Balance multiple tasks and priorities.
Perform other essential duties and tasks specific to the position.