EVENTS & STEWARDSHIP COORDINATOR

Boys & Girls Clubs of Broward County•Fort Lauderdale, FL

3d•$48,000 - $55,000

About The Position

The Events & Stewardship Coordinator is a member of the Events & Development Team who supports stewardship and relationship-building with event sponsors, affinity groups, donors, and other key event supporters. The role maintains accurate guest and donor information, supports sponsor recognition and fulfillment, coordinates donor engagement opportunities, assists with program ads and auction sponsorships, and strengthens relationships originating through BGCBC events. The Coordinator also supports the planning, coordination, and execution of Boys & Girls Clubs of Broward County fundraising events, with a primary focus on event coordination, logistics, guest management, and sponsor support. This entry-level opportunity offers a foundation in events and nonprofit fundraising, including donor stewardship and relationship management, with potential for increased responsibility and professional growth. The position is nonsupervisory and works collaboratively with the Events Team, Development, Marketing/Creative, Accounting, Club staff, event committees, volunteers, sponsors, vendors, and community partners. Most work takes place in an office, with regular work at event venues, BGCBC Clubs, sponsor locations, and other off-site locations. Evening and weekend work is periodically required. Reliable transportation is required to attend meetings, Club tours, and events.

Requirements

Bachelor's degree preferred but not required; relevant experience may be substituted.
Relevant internships, volunteer experience, event experience, nonprofit experience, hospitality, sales, customer service, or other related experience are encouraged; entry-level candidates are welcome.
Demonstrated interest in developing a career in events, nonprofit fundraising, and relationship-building.
Willingness to learn, accept direction, and take on increasing responsibility.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills and strong follow-through.
Ability to manage multiple projects, deadlines, and priorities.
Strong customer service and relationship-building skills.
Ability to work independently and effectively as part of a team.
Proficiency with Microsoft Office programs, including Word, Excel, and Outlook.
Ability to maintain confidentiality and handle donor and organizational information appropriately.
Ability to learn and effectively use donor management, event registration, and fundraising software.
Ability to communicate professionally with donors, sponsors, volunteers, and organizational leadership.
Positive attitude, professional demeanor, and willingness to learn and grow.
Reliable transportation to attend meetings, Club tours, and events.
Ability to manage multiple tasks with varying deadlines and communicate effectively through speaking, writing, and reading comprehension.
Physical ability to meet position requirements, including walking, standing, sitting, bending or squatting, computer and keyboard use, and occasional lifting or moving of items up to 20 pounds.

Nice To Haves

Previous event or nonprofit experience is preferred but not required.
Experience with CRM, event registration, or fundraising software is preferred.
Knowledge of Trellis, Blackbaud, or Raiser’s Edge is a plus.

Responsibilities

Build and maintain positive relationships with event sponsors, affinity group members, event donors, and other key supporters.
Serve as a point of contact for assigned sponsors and supporters before, during, and after events.
Ensure sponsors and donors receive appropriate recognition, communications, and follow-up.
Use event guest lists and participation information to identify opportunities for continued engagement and stewardship.
Maintain a portfolio of current and prospective event-related and mid-level individual donors, focusing on relationship-building and increased engagement.
Coordinate donor stewardship activities, including thank-you communications, donor recognition, impact information, and post-event follow-up.
Maintain accurate donor and relationship information in the organization's CRM, including event participation, sponsorships, communications, and other meaningful interactions.
Coordinate and schedule BGCBC Club tours for sponsors, affinity group members, donors, and prospective supporters; work with staff to make tours engaging; attend tours as needed and assist with follow-up.
Work with the Director of Events and VP of Development & Events to identify event supporters who may be ready for deeper engagement with BGCBC.
Support GenYou and other development and stewardship activities as requested.
Assist with planning, coordinating, and executing fundraising events and related activities.
Support event logistics, including venues, vendors, timelines, materials, registration, guest lists, and event-day needs.
Maintain accurate guest lists, RSVPs, seating information, and other event records.
Assist with event committee meetings, including preparation, follow-up, and completion of assigned action items.
Work with Event Chairs, committee members, volunteers, sponsors, vendors, and BGCBC staff to support successful events.
Assist with sponsorship fulfillment, recognition, and event-related deliverables.
Assist with collecting and coordinating program ads, including obtaining sponsor and affinity group logos, company information, and other materials.
Assist with identifying, soliciting, and securing event sponsorships, donated auction items and experiences, and other revenue-generating opportunities.
Assist with event communications, invitations, registration materials, and other guest-facing materials.
Provide on-site event support, including setup, guest assistance, vendor coordination, and other duties needed for successful execution.
Assist with affinity group events and other assigned events throughout the year.
Perform other event-related duties and special projects as assigned by the Director of Events.
Maintain close communication with the Director of Events and Events Team and collaborate with Development, Marketing/Creative, Accounting, and Club staff.
Represent BGCBC professionally at events, meetings, Club tours, and other community activities.
Take ownership of assigned responsibilities, meet deadlines, communicate proactively, and demonstrate willingness to learn and grow.
May assist with directing volunteers and event staff as assigned.