Events Coordinator

New York University•New York, NY

1d•$77,000 - $84,700

About The Position

The Office of University Events is responsible for a diverse portfolio of institutional events, including its signature events Commencement, Grad Alley, and Welcome Weekend. Plan and oversee execution of a variety of events, including receptions, ceremonies, conferences, festivals, and dinners, both on and off campus. Oversee daily operations with a primary focus on managing space reservations, venue setup and diagrams, venue A/V and technical needs, and catering. Develop and cultivate relationships with preferred vendors and facilitate communication and service coordination among staff, vendors, campus partners, and attendees to ensure a seamless guest experience that meets the event’s goals. Consult with internal and external event sponsors to help conceptualize themes and develop plans (including timelines, catering, equipment, decorations, and pricing options), determine staffing and space needs, and make recommendations to ensure successful events fall within budget. Conduct post-event evaluations and make recommendations for future improvements both in terms of quality of the event and cost reduction opportunities.

Requirements

Bachelor's Degree
3+ years relevant professional level experience or equivalent combination.
Experience with event planning and logistics, such as selecting venues, managing catering, negotiating with vendors, and working with volunteers.
Strong project management skills, with the ability to manage multiple workflows simultaneously.
Excellent organizational, interpersonal, communication, and problem-solving skills.
Very detail-oriented.
Outstanding customer service skills, with an ability to engage with a diverse constituency from vendors to students to leadership.
Must be team-oriented and able to collaborate with a team of other event planners.
Ability to execute quality events within budget parameters.
Strong data management skills.

Nice To Haves

3+ years experience in a large organization, academic, or non-profit environment.
Knowledge of Google Suite, MS Office, Windows.
Familiarity with Adobe Illustrator and other Adobe Creative Suite products.

Responsibilities

Plan and oversee execution of a variety of events, including receptions, ceremonies, conferences, festivals, and dinners, both on and off campus.
Oversee daily operations with a primary focus on managing space reservations, venue setup and diagrams, venue A/V and technical needs, and catering.
Develop and cultivate relationships with preferred vendors and facilitate communication and service coordination among staff, vendors, campus partners, and attendees to ensure a seamless guest experience that meets the event’s goals.
Consult with internal and external event sponsors to help conceptualize themes and develop plans (including timelines, catering, equipment, decorations, and pricing options), determine staffing and space needs, and make recommendations to ensure successful events fall within budget.
Conduct post-event evaluations and make recommendations for future improvements both in terms of quality of the event and cost reduction opportunities.