EVENTS COORDINATOR

Threatlocker Inc•Orlando, FL

6d•Onsite

About The Position

ThreatLocker® is looking for a dedicated and engaging Event Coordinator to set up and manage trade shows and other industry-specific corporate events. In this role, you will plan and execute event logistics, liaise with vendors and guests, and oversee trade show operations. You will also collaborate closely with the Brand Marketing Team to support campaigns and strategies that maximize event impact. This position requires someone who is hardworking, adaptable, and able to thrive under pressure. Events often involve long days, tight deadlines, and the need to make quick decisions. The ideal candidate will not be a “clock watcher” but someone who understands that success in this field means staying committed until the job is done. You must be comfortable working through stressful situations, accepting feedback and guidance, and keeping a level head while coordinating multiple moving parts. The events team works closely with Sales, Branding, Product, and the CEO to ensure events align with the company’s brand and strategy. This is a full-time, in-office position based in Orlando, Florida. The role operates in a fast-paced environment during peak seasons, the team manages 20+ events in a single week. Most events will be in-person, requiring domestic and occasional international travel. The role will be based in Orlando, FL and is an in-office position.

Requirements

Minimum of 2 years of managing small to large scale trade shows for small to medium sized organizations
Strong ability to research, evaluate, and recommend relevant events for participation.
Experience negotiating and managing contracts with organizers, venues, and vendors.
Proven success in planning, managing, and executing multiple in-person events.
Highly organized, analytical, and skilled at influencing broad stakeholder groups.
Experienced in budget and vendor management.
Familiarity with in-person event formats.
Exceptional time management, written and verbal communication, and interpersonal skills.
Strategic, proactive thinker who thrives in high-pressure environments.
Resilient, hardworking, and comfortable working long hours when required to deliver successful events.
Open to feedback, guidance, and constructive criticism with a focus on continuous improvement.
Able to collaborate effectively within a Brand Marketing Team environment.

Nice To Haves

Bachelor’s degree in Event Management, Hospitality Management or Public Relations, preferred
Certified Meeting Professional (CMP) preferred

Responsibilities

Research and identify relevant industry trade shows and events.
Review potential events, gather key data (audience, cost, ROI potential), and present recommendations on whether to attend.
Negotiate and handle event contracts with organizers, venues, and vendors.
Prepare, present, and manage event budgets.
Secure venues, plan layouts, and coordinate booth requirements with vendors.
Collaborate with the Brand Marketing Team and organizers to fulfill event requirements.
Manage staff registration and attendance.
Arrange travel and accommodation logistics, administration, and bookings.
Support event promotion through brand marketing channels such as social media, email campaigns, and advertising.
Coordinate logistical requirements such as security, equipment rentals, and catering.
Run the floor to ensure smooth event operations.
Evaluate each event’s success and prepare post-event reports.