Special Events & Stewardship Coordinator

St. Mary's Healthcare•Amsterdam, NY

23h

About The Position

St. Mary’s Healthcare is hiring a Special Events & Stewardship Coordinator to support Foundation fundraising, community events, donor stewardship, and administrative operations. The role coordinates Foundation events such as the annual gala and golf tournament, manages event planning and execution, and supports donor acknowledgment, engagement, and recognition. The coordinator also maintains donor and event records, generates reports, and provides general support for Foundation operations and fundraising initiatives.

Requirements

Associate or bachelor’s degree in communications, nonprofit management, marketing, hospitality, business, or a related field.
At least two years of progressively responsible experience in event planning and execution, fundraising, donor relations, stewardship, nonprofit administration, healthcare philanthropy, or a related field.
Demonstrated ability to coordinate multiple projects and events simultaneously, meet deadlines, and manage competing priorities.
Knowledge of fundraising principles, sponsorship development, donor recognition programs, stewardship best practices, volunteer engagement, and constituent relationship management.
Ability to organize and establish day-to-day priorities and use critical thinking skills.
Ability to multitask while remaining professional, focused, composed, and positive.
Excellent customer service skills; integrity, friendliness, and compassion; and ability to establish appropriate and effective rapport with others.
Flexibility, initiative, and ability to work in a fast-paced environment.
Effective critical-thinking and problem-solving skills.
Proficiency with Microsoft Office products, including Word and Excel.
Strong organizational and interpersonal skills.
Ability to take and follow direction appropriately and positively.
Ability to work independently and as part of a team.
Effective and appropriate written and oral communication skills.
Ability to speak, read, write, and follow instructions in English.

Nice To Haves

Experience with donor databases or customer relationship management systems and event registration platforms.
Experience supporting philanthropic initiatives, donor cultivation activities, annual giving programs, or community engagement efforts.
Willingness to embrace opportunities for personal and professional growth.

Responsibilities

Coordinate all aspects of Foundation fundraising and community events, including the annual gala, golf tournament, and other special initiatives.
Develop event timelines, project plans, and logistical details to support successful event execution.
Manage event logistics, vendor relationships, volunteer coordination, and on-site operations.
Track event budgets, revenues, expenses, and outcomes.
Serve as a liaison to Foundation and Hospital leadership, event committees, volunteers, and community partners.
Assist with event marketing and promotional activities.
Coordinate donor acknowledgment processes, including thank-you letters and recognition efforts.
Assist in developing and implementing stewardship plans that strengthen donor relationships and encourage continued philanthropic support.
Assist in preparing donor impact reports, stewardship materials, and annual recognition publications.
Support donor cultivation and engagement activities led by Foundation leadership.
Help maintain accurate donor and event records in the Foundation’s donor management system.
Generate reports related to events, stewardship activities, and donor engagement for Foundation leadership.
Ensure data integrity and proper documentation of donor interactions.
Provide general support for Foundation operations and fundraising initiatives.
Perform other duties as assigned.