Client Events Coordinator

Gallagher•East Lansing, MI

11d

About The Position

The Client Events Coordinator supports the planning, administration, and delivery of one-time and ongoing client-focused events. The role coordinates event logistics and timelines, communicates with vendors and internal stakeholders, and helps create positive event experiences. It is suited to someone with administrative experience who can balance priorities, stay organized, and attend to detail. The position offers opportunities to develop project coordination, communication, and event management skills in a team-focused environment emphasizing service, collaboration, and continuous improvement.

Requirements

High school diploma or equivalent.
At least two years of business or administrative experience.
Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts.
Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications.
Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence.
Experience using Microsoft Office applications, including PowerPoint.
Working knowledge of Windows-based desktop publishing applications.
Working knowledge of Adobe Suite.
Ability to track multiple deadlines and maintain accurate records and documentation.
Ability to work with internal and external contacts in a professional and service-focused manner.
Ability to prioritize tasks and adjust to changing deadlines.
Ability to work independently while also contributing to a team environment.
Consistent attendance, punctuality, and adherence to schedules.

Nice To Haves

Experience supporting events, meetings, marketing initiatives, or project-based work.
Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments.
Experience coordinating communications with internal and external stakeholders.
Experience using project management tools or supporting project-based work.

Responsibilities

Coordinate planning activities and logistics for client-focused events.
Support event scheduling and communication with internal stakeholders.
Manage relationships with external vendors and service providers.
Collect, review, and organize event proposals and information.
Research venues and event options to support planning decisions.
Book event spaces and coordinate related arrangements.
Organize food and beverage services, supplies, equipment, and signage.
Create and maintain event timelines and project trackers.
Monitor deadlines and help ensure event deliverables stay on schedule.
Identify opportunities to improve processes and enhance the overall event experience.