Events Coordinator

Still Austin Whiskey Co.•Austin, TX

14d•Onsite

About The Position

The Events Coordinator grows event business at The Still Austin Quarter while ensuring each booking works for guests and the hospitality team. This full-time, on-site role manages inbound inquiries, actively sells the cafe as a private dining room, and coordinates larger parties and on-site celebrations. The position is responsible for maintaining a well-managed events calendar, setting clear guest expectations, and ensuring bookings align with operational capacity. The Events Coordinator owns the event inquiry and booking process from initial contact through operational handoff. The role works with the Assistant GM and hospitality team to coordinate bookings with live music and other activations, confirm operational needs, support holiday event planning, and communicate event details and changes to guests and team members. It also follows up after events to gather feedback and encourage future bookings.

Requirements

Experience selling or coordinating events.
Understanding of event operations and the ability to set realistic booking expectations.
Strong communication, organization, and follow-through across multiple inquiries and events.
Ability to maintain accurate calendars and event records.
Ability to work collaboratively on-site in Austin.
Ability to work at a computer and communicate with guests and team members by phone and in person.
Ability to move through indoor and outdoor event spaces to review layouts and coordinate event details, with or without reasonable accommodation.

Nice To Haves

Hospitality experience, especially in restaurants, private dining, or guest-facing event settings.
Experience coordinating larger parties alongside live music or other venue programming.

Responsibilities

Manage event inquiries and bookings from initial contact through operational handoff.
Respond to inquiries and gather event dates, guest counts, preferences, and service needs.
Actively promote and sell the cafe as a private dining room.
Discuss event options and communicate approved pricing, availability, and booking terms.
Maintain the SAQ events calendar, recording confirmed bookings, changes, and key event details.
Coordinate bookings with live music and other activations, considering space and guest flow.
Partner with the Assistant GM and hospitality team to align sales opportunities with event execution.
Confirm operational needs with the hospitality team before making commitments to guests.
Coordinate event details and promptly communicate changes to guests and team members.
Support planning for holiday events and other on-site celebrations.
Follow up after events to gather feedback and encourage future bookings.