Assistant Manager Jobs

About The Position

Requirements

• High school diploma or equivalent required.
• Minimum of five years of progressively responsible legal administrative, paralegal, or office management experience.
• Thorough knowledge of legal terminology, court procedures, and legal document preparation.
• Knowledge of office management principles, records management, and administrative practices.
• Ability to prepare, proofread, and process complex legal documents accurately.
• Strong organizational, time-management, and prioritization skills; ability to manage multiple assignments and meet strict deadlines.
• Excellent written and verbal communication skills.
• Ability to exercise discretion and maintain strict confidentiality.
• Ability to work independently and exercise sound judgment within established authority.
• Proficiency with Microsoft Office, electronic filing systems, and legal case management software.
• Ability to work professionally with elected officials, attorneys, court personnel, law enforcement, county employees, and the public.
• Ability to perform the essential duties, subject to reasonable accommodation; includes prolonged sitting and computer use, lifting and carrying materials up to 25 pounds, occasional travel, and working through interruptions and time-sensitive deadlines.
• Satisfactory criminal background check.

Nice To Haves

• Bachelor’s degree in paralegal studies, legal administration, business administration, or a related field.
• Prior supervisory or lead experience.
• Experience working in a County Attorney’s Office, prosecutor’s office, government legal department, or court system.
• Familiarity with Wyoming statutes, Wyoming court procedures, and local government operations.
• Experience with criminal, civil, and administrative legal matters.
• Experience with electronic court filing and case management systems.
• Experience supervising administrative or legal support personnel.
• Legal Assistant Certification.
• Equivalent combinations of education and experience may be considered.

Responsibilities

• Oversee daily administrative operations of the County Attorney’s Office and establish efficient office procedures, workflows, and systems.
• Coordinate office schedules, meetings, appointments, and administrative priorities; organize attorney and client calendars and court appearances.
• Monitor office supplies, equipment, technology, and service needs; assist with budget preparation and monitoring, expenditures, invoices, purchasing, contracts, and vendor services.
• Develop and maintain administrative policies and procedures consistent with County requirements and recommend improvements to office efficiency.
• Coordinate communication and workflow between the County Attorney’s Office, county departments, elected officials, and outside agencies.
• Provide advanced legal secretarial and administrative support to the County Attorney and Deputy County Attorneys.
• Prepare, proofread, format, and process pleadings, motions, briefs, subpoenas, notices, correspondence, contracts, resolutions, and other legal documents.
• Assist with electronic and physical court filings in accordance with court rules and deadlines; monitor court deadlines, hearings, filing requirements, and case schedules.
• Maintain case files, legal records, discovery materials, legal databases, case management systems, document management systems, and confidential documentation.
• Coordinate trial preparation, including organization of exhibits, witness information, case materials, and documentation.
• Conduct legal research and retrieve statutes, court rules, regulations, and other legal resources as directed by attorneys.
• Assist with public records requests and document production as directed by the County Attorney.
• Prepare and distribute materials for meetings and presentations.
• Establish and maintain filing systems and ensure appropriate records retention, storage, disposition, security, and confidentiality.
• Safeguard privileged, sensitive, protected, and confidential information; manage access to legal files and records consistent with attorney direction and applicable law.
• Serve as a primary point of contact; respond to inquiries, direct them to appropriate staff, coordinate correspondence and information requests, and communicate professionally without providing unauthorized legal advice.
• Represent the office in a courteous, professional, and impartial manner.
• Directly supervise County Attorney Administrative Team members, including organizing and monitoring work, recruiting and training staff when needed, coaching and evaluating employees, assigning work, and addressing operational issues.
• Support a safe and healthy work environment, enforce policies and procedures, monitor productivity and service quality, and foster collaboration within and outside the department.