Assistant Administrator Jobs

About The Position

Requirements

• At least 2 years of progressive responsibility in office administration is preferred.
• Purchasing and billing experience.
• Microsoft Office, Word, and Excel computer skills are required.
• Ability to communicate with employees at all levels of Leadec and customer organizations.
• Ability to manage office administration processes.
• Professional attitude, organizational abilities, and attention to detail.
• Efficiency and willingness to do more than the bare minimum.
• Quality assurance skills to maintain company service standards.
• Time management and prioritization skills to support schedules and office systems.
• Highly organized and self-motivated, with the ability to work independently with minimal supervision.
• Able to talk and/or hear in an industrial setting with a moderate noise level.
• Frequently able to stand and walk on concrete surfaces for 4–8 hours.
• Occasionally able to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch.
• Vision abilities include close vision, distance vision, peripheral vision, depth perception, and focus adjustment.

Nice To Haves

• Previous experience in an industrial or manufacturing environment is preferred.
• Payroll experience is a plus.

Responsibilities

• Demonstrate Leadec’s values and business principles and work safely at all times.
• Manage general office administration, including filing, copying, faxing, and sending and receiving packages.
• Screen telephone calls, inquiries, and requests, and handle them as necessary.
• Provide information to customers, Leadec Corporate Office, and local Leadec staff by answering questions and requests.
• Handle basic site accounting tasks, including invoice processing, payroll, data entry, billing, and purchases of site equipment and supplies.
• Maintain inventory of office supplies and complete other administrative tasks as required.
• Support management projects as required.
• Track and investigate receivables.
• Complete and maintain site KPI metrics.
• Maintain safety performance charts and data.
• Coordinate site employee activities.
• Update standardized work and schedules from operations group leaders.
• Complete division and site reporting as required.
• Organize the office and ensure a professional environment.
• Use Microsoft Office, Word, and Excel for reporting and spreadsheets.
• Adhere to and support EHS and Quality objectives in accordance with ISO 14001, 45001, and 9001.
• Perform other duties assigned by a Leadec manager.