Administrative Assistant

Leadec Corp•Louisville, KY

11d•Onsite

About The Position

The Site Administrator provides office administrative support for the Louisville site and completes scheduled tasks to standard. The role supports Leadec’s North American Operations and reports to the FM Department. It involves general office administration, customer and staff communication, basic accounting support, site reporting, employee activity coordination, and maintaining professional office operations. The position works in an industrial-manufacturing environment, with significant time spent at a desk or using a computer. It also requires frequent standing and walking on concrete surfaces, as well as occasional physical tasks such as reaching, lifting, climbing, kneeling, crawling, stooping, or crouching. The role supports EHS and Quality objectives in accordance with ISO 14001, 45001, and 9001.

Requirements

At least 2 years of progressive responsibility in office administration is preferred.
Purchasing and billing experience.
Microsoft Office, Word, and Excel computer skills are required.
Ability to communicate with employees at all levels of Leadec and customer organizations.
Ability to manage office administration processes.
Professional attitude, organizational abilities, and attention to detail.
Efficiency and willingness to do more than the bare minimum.
Quality assurance skills to maintain company service standards.
Time management and prioritization skills to support schedules and office systems.
Highly organized and self-motivated, with the ability to work independently with minimal supervision.
Able to talk and/or hear in an industrial setting with a moderate noise level.
Frequently able to stand and walk on concrete surfaces for 4–8 hours.
Occasionally able to reach with hands and arms; lift; climb or balance; kneel, crawl, stoop, or crouch.
Vision abilities include close vision, distance vision, peripheral vision, depth perception, and focus adjustment.

Nice To Haves

Previous experience in an industrial or manufacturing environment is preferred.
Payroll experience is a plus.

Responsibilities

Demonstrate Leadec’s values and business principles and work safely at all times.
Manage general office administration, including filing, copying, faxing, and sending and receiving packages.
Screen telephone calls, inquiries, and requests, and handle them as necessary.
Provide information to customers, Leadec Corporate Office, and local Leadec staff by answering questions and requests.
Handle basic site accounting tasks, including invoice processing, payroll, data entry, billing, and purchases of site equipment and supplies.
Maintain inventory of office supplies and complete other administrative tasks as required.
Support management projects as required.
Track and investigate receivables.
Complete and maintain site KPI metrics.
Maintain safety performance charts and data.
Coordinate site employee activities.
Update standardized work and schedules from operations group leaders.
Complete division and site reporting as required.
Organize the office and ensure a professional environment.
Use Microsoft Office, Word, and Excel for reporting and spreadsheets.
Adhere to and support EHS and Quality objectives in accordance with ISO 14001, 45001, and 9001.
Perform other duties assigned by a Leadec manager.