Field Operations Administrator- Solar

Mortenson • United States,

1d • $32 - $44

About The Position

Mortenson is seeking a Field Operations Administrative Assistant for its Solar Energy Group. The role supports onboarding, training, and records for craft team members and provides training and quality support to geographic offices and project teams. The successful candidate will work with staff at all levels in a changing environment and demonstrate flexibility, resourcefulness, proactivity, efficiency, professionalism, and confidentiality. Experience supporting a union craft workforce and familiarity with Inflation Reduction Act (IRA) requirements—including administrative, documentation, and workforce compliance needs for IRA-covered projects—are ideal. The position requires openness to travel up to 75% to project sites throughout the United States.

Requirements

• At least four years of experience in an administrative support role.
• At least two years of experience in the construction industry or a related industry.
• Knowledge of general safety protocol in the construction industry.
• Superior attention to detail and accuracy.
• Excellent planning and organization skills.
• Excellent verbal and written communication and interpersonal skills.
• Positive, professional attitude and strong customer service skills.
• Excellent project management, leadership, and general business skills.
• Problem-solving skills and ability to balance multiple priorities.
• Ability to maintain confidentiality of sensitive information.
• Strong facilitation, speaking, and presentation skills.
• Proficiency in Excel, PowerPoint, and Word.
• Valid driver's license.
• Openness to travel up to 75%.

Nice To Haves

• Experience supporting union labor and familiarity with Inflation Reduction Act (IRA) workforce requirements.

Responsibilities

• Manage union craft onboarding.
• Deliver field orientation to craft new hires.
• Ensure new-hire paperwork is completed accurately and on time.
• Maintain the applicant log accurately.
• Maintain records of Good Faith Efforts associated with hiring.
• Assist in managing craft training.
• Project and schedule classes to maintain a 100% complete training log.
• Reserve venues, rooms, equipment, and catering.
• Coordinate team-member enrollment and track pre-work.
• Prepare, copy, assemble, and distribute training materials.
• Set up and clean up training rooms.
• Maintain training-event records and post them to MortU when required.
• Manage setup and recordkeeping for field employment.
• Assist with projecting team-member needs.
• Identify and pre-screen potential team members for FOM.
• Help new team members navigate Mortenson and identify resources.
• Maintain confidential management files for FOM.
• Resolve payroll issues.
• Order phones for field leaders and monitor bills.
• Order new IT accounts for Superintendents and Foremen.
• Assist FOM with safety and quality programming.
• Plan and manage logistics for field, foreman, and superintendent meetings.
• Attend all Safety Leadership Team meetings.
• Send updates on quality and safety programs as needed.
• Create presentations for use in programs.
• Perform other duties as assigned.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed