Field Operations Administrator

MACNY•Syracuse, NY

2d•Onsite

About The Position

JPW Companies in Syracuse, New York, is seeking a Field Operations Administrator to provide administrative and operational support to Project Managers and field operations. The position connects project management, field personnel, accounting, vendors, and equipment rental companies. The role is 100% office-based and is not intended to involve routine field assignments. The typical schedule is 7:00 a.m. to 3:30 p.m., 40 hours per week. Compensation is $22.00–$25.00 per hour. The ideal candidate has a construction background, strong organizational skills, and an interest in learning about construction operations, equipment, and lift planning. The role supports estimates, billing, documentation, equipment rentals, purchasing, attendance tracking, warehousing records, and customer collections.

Requirements

General understanding of construction terminology, equipment, and job-site operations.
Strong organizational skills and ability to manage multiple projects and priorities.
Comfort communicating with Project Managers, field employees, vendors, customers, and accounting.
Ability to obtain and compare pricing and identify cost-effective purchasing and rental options.
Strong attention to detail and follow-through.
Comfort working with computers, spreadsheets, email, and electronic job documentation.
Willingness and ability to learn lift-planning procedures and other technical aspects of company operations.
Professional and confident manner when making customer collection calls.

Nice To Haves

Previous experience in construction, heavy equipment, machinery, steel, crane/rigging, or a related industry is strongly preferred.

Responsibilities

Prepare written estimates from information provided by Project Managers, using a concise and consistent format.
Prepare billing cards and supporting information for Accounting to invoice customers.
Learn company lift-planning procedures and coordinate with field personnel to identify when lift plans are required.
Organize, file, and maintain project and job documentation.
Coordinate rental equipment setup and call-offs.
Track rented equipment to help ensure it is returned when no longer needed and avoid unnecessary rental charges.
Obtain competitive pricing for rental equipment, materials, and services.
Assist with purchasing and compare vendors, pricing, and costs or services.
Track department employee attendance and work locations.
Maintain documents and records associated with storage and warehousing.
Make accounts receivable collection calls regarding past-due customer invoices.