Administrative Manager Jobs

About The Position

Requirements

• Person needs to be detail oriented.
• Must be knowledgeable in Microsoft Office specifically Excel, Outlook, and Word and the ability to easily learn new computer programs including social media.
• Knowledge of spelling, punctuation, and business English; business mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures governing assigned programs.
• Ability to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality; interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.

Responsibilities

• Plans, organizes, directs/manages a component of an agency or institutional program or a major division, program or function established to accomplish a basic goal or mission of the agency.
• This position will advise the general public on information regarding obtaining a license or permit as well as information on filing a complaint and the process.
• Reviews applications and makes determinations if the criteria have been fulfilled.
• Participates in projects as team member or team leader.
• Develops and implements special procedures.
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
• Coordinates activities with internal and external customers.
• Answer phones and perform other office tasks and duties.
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to establish requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Examine, license, and register applicants for dentistry, dental hygiene, dental assisting, and related roles, ensuring they meet minimum professional and educational standards.
• Create, amend, and enforce rules and regulations governing the conduct of dental professionals and auxiliary personnel.
• Monitor the safe and legal practice of licensed individuals providing dental services in the state.
• Accept and investigate complaints from the public or other licensees against licensed or unlicensed individuals.
• Take disciplinary measures for violations of state laws, rules, or professional standards.
• Protect the oral health, safety, and welfare of Oklahoma citizens by enforcing statutes, rules, and policies.
• Set and maintain professional and educational standards for licensure and renewal.
• Ensure compliance with Oklahoma statutes and rules.
• Maintain records and verify licensures, including National Practitioners Data Bank checks.
• Provide information to consumers about licensed professionals and license status.
• Respond to legislative changes (e.g., HB 3934) and update statutes and rules accordingly.