OMM Administrative Manager

Philadelphia College of Osteopathic Medicine•Philadelphia, PA

3d•Onsite

About The Position

The OMM Administrative Manager reports to the Chair of the Department of Osteopathic Manipulative Medicine (OMM) and coordinates and manages the department’s administrative operations and academic program support. The role supports the OMM curriculum across all four years of the osteopathic medical curriculum, including course coordination, examination administration, academic records management, learning management system support, student scheduling, clinical rotation coordination, and administration of the OMM Clinical Scholars Program. The position performs complex administrative functions requiring strong organizational, analytical, communication, and problem-solving skills. It maintains educational documentation and administrative procedures; coordinates assessments and course evaluations; supports budget management and expense control; administers payroll for OMM laboratory instructors and OMM Clinical Scholars; and assists with resolving and documenting student-related administrative and professionalism matters in collaboration with the Chair and appropriate faculty. The manager works closely with OMM faculty, departmental staff, and other PCOM offices, while also supporting scheduling, data analysis, recordkeeping, staff training and coordination, and monitoring curricular and administrative activities. The successful candidate must manage competing priorities, exercise sound judgment, maintain confidentiality, and work independently while collaborating with multiple stakeholders.

Requirements

Bachelor’s degree required.
At least 2 years of office management and supervisory experience.
Sophisticated computer skills, including knowledge of office applications and the World Wide Web.
Ability to work independently and under the supervision of multiple supervisors.

Nice To Haves

Master’s degree preferred.
Experience with ExamSoft and Blackboard is a plus.

Responsibilities

Administer and coordinate M1 and M2 OPP lecture and laboratory courses across six terms over two years.
Develop, administer, and analyze examinations and manage grades.
Administer management system platforms, including ExamSoft and Blackboard.
Manage calendars and schedule meetings.
Compile and submit grades and maintain academic records.
Coordinate and communicate across departments.
Administer and coordinate the M3 OPP/Family Practice Selective course and program.
Manage administrative communications and records.
Coordinate student attendance and make-up arrangements.
Administer and coordinate the M4 OPP Sub-Internship Rotation.
Administer and coordinate the PCOM OMM Clinical Scholars Program.
Schedule and organize seminars.
Coordinate faculty and staff.
Coordinate rotations and clinical OMM office hours and assignments.
Coordinate the Journal Club and manage educational materials.
Maintain Clinical Scholar academic records and coordinate graduation.
Coordinate department meetings and document them.
Administer payroll for OMM Lab Instructors and OMM Clinical Scholars.
Coordinate continuing medical education (CME) and travel.
Administer the academic budget and purchasing, and maintain purchasing and financial records.
Schedule rooms and facilities.
Coordinate external students and clinical rotations.
Provide administrative support to the Department Chair and faculty.
Represent the department at meetings and conferences as required.
Serve as liaison with PCOM programmatic offices, plant operations, outside organizations, and vendors.
Assist with resolving and documenting student-related administrative and professionalism matters in collaboration with the Chair and appropriate faculty.
Maintain educational documentation and administrative procedures; coordinate assessments and course evaluations; support budget management and expense control; and monitor ongoing curricular and administrative activities.