Project Administrative Manager

ECS Ltd•Greenville, SC

About The Position

The Project Administrative Manager supports the Project Team by ensuring project administrative quality and performance goals are met. The role oversees administrative work on projects from proposal through final invoice payment, with an emphasis on managing complex projects. The manager maintains a positive customer and employee service attitude and demonstrates an understanding of ECS Core Values. The position may include managing staff.

Requirements

At least 6 years of related experience.
High school diploma or GED.
CAPM certification from the Project Management Institute (PMI), or another related certification.
A valid driver's license is required when driving for or on behalf of an ECS subsidiary.
Excellent oral and written communication skills.
Excellent project management and contract administration skills.
Dependable, self-motivated, responsible, and detail-oriented.
Ability to multitask and meet deadlines.
Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Ability to work effectively with clients, peers, and supervisors, as well as independently.
Ability to build a team.
Excellent interpersonal skills.
Excellent leadership and decision-making skills.
High-level understanding of work prioritization and urgency in the consulting industry.

Nice To Haves

Bachelor's degree in Business or a related field is preferred.
U.S. military rank E-5 may qualify if the education, certification, and licensing requirements are also met.

Responsibilities

Manage project administrative tasks, including proposal and project registrations, invoicing setup, and quality control.
Use ECS systems to manage project resources, paperwork, documentation, schedules, and budgets.
Lead internal communications with staff across multiple projects.
Attend project meetings and provide relevant dates and data concerning administrative and client issues.
Serve as the central point of contact for project-related ECS Systems data.
Track project budgets, review invoices, report budget deviations, and monitor profitability.
Prepare change orders and invoices.
Oversee compliance with corporate and office-specific Quality Management Systems (QMS), such as AMP.
Prioritize tasks and inform key staff of project deadlines.
Host or attend project discussions with clients and follow up on reports to address questions.
May manage staff.