Administrative Partner and Office Manager

Meta•Beaver Dam, WI

3d•$86,091 - $118,310•Hybrid

About The Position

Meta is seeking an experienced Administrative Partner and Office Manager to support multiple data center leaders. The role calls for strong problem-solving and organizational skills to manage heavy calendaring, meetings, and complex travel planning, along with exceptional communication skills and the ability to build relationships across data center teams. This full-time role is eligible for hybrid work, with up to two days per week remote. The position provides administrative and operational support to leaders and the local data center office, including meeting and travel coordination, visitor management, site operations, events, communications, and general administrative duties.

Requirements

At least 3 years of relevant experience providing administrative support to one or more executives.
At least 3 years of relevant experience coordinating travel logistics on behalf of one or more executives.
At least 3 years of relevant calendar management and expense report management experience for one or more executives.
Experience balancing competing priorities.
Experience with Microsoft Office and Google Suite.

Nice To Haves

BA/BS.
Event planning experience.
Experience collaborating with and partnering closely with other administrative professionals and key cross-functional partners.
Experience maintaining confidentiality and discretion in all partnerships.
Experience prioritizing multiple assignments quickly.
Experience multitasking and changing direction quickly.
Experience developing and delivering communications to broad and diverse audiences.
Demonstrated ability to integrate AI tools to optimize or redesign workflows and drive measurable impact, such as efficiency gains or quality improvements.
Experience adhering to and implementing responsible, ethical AI practices, such as risk assessment, bias mitigation, and quality and accuracy reviews.
Demonstrated ongoing AI skill development, such as prompt/context engineering and agent orchestration, and staying current with emerging AI technologies.

Responsibilities

Coordinate internal and external meetings for up to two leaders.
Manage hectic and complex calendars.
Coordinate domestic and international travel arrangements.
Serve as the main point of contact for data center office and administrative topics, potentially including local leased sites when they roll up to a greenfield.
Manage visitors.
Provide operational support for the office by partnering with IT, Facilities, Culinary, Microkitchen, Security, and Health and Safety teams where these resources exist.
Facilitate site meetings by collecting agendas, tracking action items, and taking notes.
Collaborate on arranging and structuring senior leadership visits to the site.
Prepare expense reports and purchase requisitions.
Organize space planning for the site.
Organize all-hands, off-site, and onsite events, including events requiring cross-functional collaboration.
Build cross-functional relationships between teams.
Manage site-specific communications and tooling.
Act as a culture carrier for the local data center, including welcoming new hires.
Participate in the global data center administrative community.
Perform general administrative duties.