Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Three years of experience and/or training in secretarial field, or equivalent combination of education and experience.
• Excellent interpersonal/communication skills.
• Good organizational skills.

Responsibilities

• Schedules appointments, meetings, seminars and other functions for Executive Director and all agency staff.
• Coordinates various partner/agency functions as requested.
• Secures all meeting room reservations for all staff.
• Answers telephone for director if necessary, screens and directs calls appropriately.
• Transcribes, types and proofs correspondence, creates agency forms, creates agency spreadsheets, memos, agendas, reports, policies and notices, etc.
• Orders office supplies.
• Orders and stocks shelves with building supplies.
• Creates, organizes and maintains proper logs and files.
• Provides administrative support for all special projects.
• Attends meetings and participates on committees as directed taking meeting minutes, and sending out final reports.
• Completes all processes of invoice coding, processing and payment of invoices using the portal system.
• Completes all requisition processing for requested items using the PMM system.
• Crossover and assist with billing services with duties consistent with Patient Accounts Specialist including: Responsible for skilled staff payroll, entering services for billing, verification and authorization of insurance, maintaining billing records, entering payments and follow-up of correspondence in the absents of other team member.
• Assist with maintaining spread sheet to ensure authorization is obtained for all services rendered for commercial, Medicaid Managed, and Medicare Managed cases.
• Other billing tasks as needed.
• Completes all processing of invoices for patient supplies.
• Assist with recording, tracking, and updating all aspects of agency equipment disbursement to partners.
• Ordering of all printed materials.
• Tracking, recording, activating, and suspending all agency field staff cell phones.
• Assist with annual budget planning process.

Benefits

• Medical, Dental, Vision
• Life & Disability Insurance
• FSA/HSA Options
• Generous, accruing paid time off
• Paid Parental and caregiver leave
• Career advancement and educational opportunities
• Tuition and certification reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education
• Annual recognition/awards events
• Partner appreciation days
• Family entertainment/attractions discount
• Community service/improvement opportunities