Administrative Assistant - Senior

Luminis Health • Annapolis, MD

4d • $24 - $36

About The Position

The Administrative Assistant provides administrative support to leadership and staff in the assigned department. The role coordinates schedules, appointments, meetings, correspondence, travel, and office functions, and supports the preparation and follow-up of meetings and forums. It also compiles reports and dashboards from varied data sources and collaborates with other departments and end users to make the information useful and understandable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High school diploma or equivalent.
• Three years of prior administrative work experience.
• Proficiency with various applications in the Microsoft Office suite.

Responsibilities

• Organize, coordinate, and schedule appointments and meetings with Luminis Health personnel, medical staff, healthcare professionals, outside consultants, sales representatives, and other business professionals.
• Provide administrative assistance and manage office functions, including document retention, supply inventory, billing, and invoices.
• Coordinate arrangements for large-scale meetings, including room requests, catering, audiovisual needs, billing, supplies, handouts, visual aids, speakers, travel and accommodations, advertising, registration, evaluations, and reporting.
• Type correspondence, statistical reports, forms, graphs, and charts using Microsoft Office applications.
• Compile reports and dashboards from various data sources and work with end users to ensure data is useful and understandable.
• Communicate with other departments as needed to compile report data.
• Coordinate departmental correspondence and associated areas, including processing incoming mail and responding to routine correspondence according to established procedures.
• Screen visitors and telephone calls, assist with routine requests and inquiries, and refer matters as appropriate.
• Prepare, assemble, review, and distribute information for meetings and forums.
• Attend meetings and conferences as required and record, transcribe, and distribute minutes.
• Make travel, meeting, and conference arrangements in accordance with medical center policies and procedures.
• Prepare travel itineraries and coordinate communications with appropriate agencies and individuals.
• Provide coverage for other administrative secretaries as assigned and keep cross-training current.

Benefits

• Medical, dental, and vision insurance.
• Retirement plan with employer match for employees who work more than 1,000 hours in a calendar year.
• Paid time off.
• Tuition assistance.
• Employee referral bonus program.
• Paid holidays, disability coverage, and life/AD&D coverage for full-time employees.
• Wellness programs.
• Employee assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED