Administrative Assistant Jobs

About The Position

Requirements

• Completion of a post-secondary program with an emphasis in Office Administration, plus a minimum of one year of progressive experience in a similar role, or an equivalent combination of education and experience.
• Level A First Aid and Basic CPR certification, or a commitment to complete within six months.
• A high level of accuracy, organization, and pride in delivering quality work with strong attention to detail.
• Excellent interpersonal and communication skills, with a genuine passion for supporting and engaging team members.
• Proven ability to handle confidential information with discretion, professionalism, and sensitivity.
• Thrive in a fast-paced setting that that involves multiple deadlines, extended periods of sitting, repetitive movement or tasks, frequent computer use that may cause eye strain, and working amid open-office noise and interruptions.
• Flexibility to work a dynamic schedule including evenings, weekends, and holidays.
• Fluency in English

Nice To Haves

• Previous experience with ADP systems and payroll-related statutory legislation considered an asset.
• French language skills considered an asset.

Responsibilities

• Deliver outstanding internal customer service while supporting Farm Boy’s vision of the best fresh shopping experience.
• Partner with store leadership and key stakeholders to support strategies that drive business goals and operational success.
• Foster a culture of trust and engagement by supporting open communication, celebrating successes, and sharing team goals.
• Serve as a point of contact for store team members by responding to employment-related inquiries, including pay, benefits, and policy or guideline clarification.
• Support new hire administration by coordinating orientations, preparing onboarding packages, and assisting with benefit enrollment documentation.
• Provide administrative support for ADP processes, including data entry, timecard corrections, system reporting, absence management, and system auditing.
• Assist with store staffing activities by greeting candidates, scheduling interviews, and supporting candidate screening processes.
• Support day-to-day store administration, including uniform inventory, filing, invoice processing, locker and name tag administration, and communicating scheduling updates.
• Assist with Health & Safety program administration by preparing and posting SOPs and sweep logs, and maintaining training compliance documentation.
• Ensure the accurate and timely administration of employee benefits, WSIB programs, training compliance tracking, office inventory systems, and employee records.
• Take on additional responsibilities on a periodic basis to support overall store success.

Benefits

• Comprehensive benefit program and coverage that varies by position.
• Coverage may include healthcare, dental care, disability coverage, life insurance and registered retirement savings program.
• A 10% discount on in-store purchases.
• On-the-job training and the prioritization of internal promotions to help you grow and embrace new opportunities.
• The opportunity to support local neighbourhoods through our community programs.