Administrative Assistant III
Tulane University•New Orleans, LA
About The Position
Under the direct supervision of the Department of Ophthalmology Administrator, the Senior Administrative Assistant coordinates the day-to-day functions of the department and provides administrative, clerical, and program support to senior staff and physicians as assigned. The position serves as a key liaison among faculty, clinical leadership, and administrative offices, using independent judgment and discretion to manage competing priorities and support the department’s operational effectiveness.
Requirements
- High school diploma or equivalent.
- Three years of relevant experience.
Nice To Haves
- Bachelor’s degree.
- Ophthalmological-related experience or training.
- Academic or healthcare background, preferably in a medical school.
Responsibilities
- Coordinate all aspects of the department’s day-to-day functions.
- Provide administrative, clerical, and program support to senior staff and physicians.
- Execute academic faculty appointments.
- Answer phones.
- Assist with faculty recruitment and credentialing.
- Schedule meetings and maintain appointment calendars.
- Make travel arrangements.
- Assist faculty with project-specific tasks.
- Process invoices and track expenditures.
- Maintain department files.
- Interact with patients.
- Make appointments for department-run clinical sites, including the Optical Shop.
- Serve as a liaison among faculty, clinical leadership, and administrative offices.
- Use independent judgment and discretion to manage competing priorities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
