Administrative Assistant III

Bank of America • Chicago, IL

2d • $25 - $52 • Onsite

About The Position

Merrill Wealth Management is hiring an Administrative Assistant III to provide diverse, confidential administrative support, including extensive calendar management. The role supports management with administrative tasks; coordinates travel; processes expenses; gathers and reports information for executives; and responds to incoming mail. It may also involve organizing in-person meetings and off-sites and managing competing objectives, projects, or activities in a responsive and personable manner.

The position is based at Bank of America Tower Chicago, 110 N Wacker Dr, Chicago, Illinois. Merrill describes its workplace culture as in-office, with expectations and flexibility based on role-specific responsibilities and business needs. This is a first-shift position with 37.5 hours per week. The stated hourly pay range is $25.00–$52.34, with offers determined by experience, education, and skill set. The role is eligible for an annual discretionary incentive plan and company benefits, including access to paid time off.

Requirements

• At least 1 year of professional experience or relevant internship experience.
• Strong client service and technical skills, including proficiency with MS Word and Excel.
• Strong communication, time management, and organizational skills.
• Minimum education: High School Diploma.

Nice To Haves

• Undergraduate degree or equivalent experience.
• Prior knowledge of financial products, policies, and procedures.
• At least 1 year of experience supporting a senior-level manager in financial services, or relevant internship experience.
• Knowledge of wealth management tools.

Responsibilities

• Communicate with executives and line management to gather and convey relevant information.
• Answer a manager’s phone line, document accurate messages, and handle calls with appropriate judgment.
• Proactively manage multiple executives’ calendars and professionally resolve scheduling conflicts.
• Arrange and manage details related to travel, expense reports, meetings, and appointments.
• Prepare meeting minutes and related documents using written and oral communication skills.
• Prepare correspondence, reports, and forms for leaders, following interactions with internal or external customers to answer questions, research issues, and resolve problems.
• Support management with administrative tasks, gather and report information relevant to executives, and respond to incoming mail.
• Assist with organizing in-person meetings and off-sites and manage competing objectives, projects, or activities.

Benefits

• Benefits eligibility.
• Access to paid time off.
• Annual discretionary incentive plan eligibility, with awards based on individual performance and behavior, line-of-business or group performance and contributions, and overall company success.
• Industry-leading benefits, resources, and support for employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED