Legal Administrative Assistant, Tax Advocacy Program

Empire Justice Center•Rochester, NY

1d•Onsite

About The Position

Empire Justice Center is hiring a part-time Legal Administrative Assistant for its Tax Advocacy Program (TAP). The role works closely with and under the supervision of the Managing Attorney. The assistant conducts client intakes, supports and manages cases, maintains client records, communicates with clients about case issues, and assists with grant applications and reports. The position has a flexible 20-hour work week and requires travel to and work in the Rochester Telesca Center office to meet client and organizational needs. Work may also take place in the community as determined by the supervisor. Employment is contingent on successfully completing a background check as required by the applicable contract, laws, and organizational policies.

Requirements

At least 5 years of administrative assistant experience.
Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint, and ability to quickly learn and adapt to other applications.
Proficiency with Adobe and other document management systems, including the ability to schedule appointments, manage calendars and documents, and support collaborative workflows.
Excellent written and verbal communication skills.
Case management experience.
Strong technological, administrative, and organizational skills.
Problem management experience.
Ability to consistently meet deadlines.
Ability to work in the office and in the community, as determined by the supervisor.
Reliable and consistent transportation and ability to travel occasionally as needed.
Ability to regularly lift 5 lbs. and occasionally lift 10 lbs.
High comfort with and commitment to working with people from marginalized communities.
Ability to work independently and as a member of a team.

Responsibilities

Maintain and enter data in Tax Advocacy Program databases, case management systems, and client files.
Provide case support, including document preparation.
Coordinate and schedule client interviews.
Conduct client intake.
Schedule and follow up on client and related meetings.
Assist with preparing grant applications and reports.
Work closely with the assigned supervisor and participate in regular supervision meetings, including work plan development.
Maintain high standards of ethics and professionalism.
Perform other duties assigned by the supervisor or required to meet the organization's needs.