Legal Administrative Assistant, Tax Advocacy Program
About The Position
Empire Justice Center is hiring a part-time Legal Administrative Assistant for its Tax Advocacy Program (TAP). The role works closely with and under the supervision of the Managing Attorney. The assistant conducts client intakes, manages cases and client records, communicates with clients about case issues, and helps prepare grant applications and reports. Travel to and work in the Rochester Telesca Center office is required to meet client and organizational needs, and work may also take place in the community as determined by the supervisor. Employment is contingent on successfully completing a background check as required by the applicable contract, laws, and organizational policies. The position offers a flexible 20-hour work week. Benefits include a comprehensive health insurance plan for the employee and family, 14 paid holidays, prorated vacation, sick and personal time, group term life insurance, a 403(b) plan with employer contributions that vest after 12 months, and a prorated bilingual salary enhancement for qualifying employees. Applications are accepted until the position is filled.
Requirements
- At least 5 years of administrative assistant experience.
- Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint, and ability to learn and adapt to other applications.
- Proficiency with Adobe and other document management systems, including scheduling appointments, managing calendars and documents, and coordinating collaborative workflows.
- Excellent written and verbal communication skills.
- Case management experience.
- Strong technological, administrative, and organizational skills.
- Problem management experience.
- Ability to consistently meet deadlines.
- Ability to work in the office and community as determined by the supervisor.
- Reliable and consistent transportation and ability to travel occasionally as needed.
- Ability to regularly lift 5 pounds and occasionally lift 10 pounds.
- Comfort and commitment to working with people from marginalized communities, and experience and commitment in working with marginalized communities.
- Successful completion of a background check.
Responsibilities
- Maintain and enter data in Tax Advocacy Program databases, case management systems, and client files.
- Provide case support, including document preparation.
- Coordinate and schedule client interviews.
- Conduct client intake.
- Schedule and follow up on client and related meetings.
- Communicate with clients about case issues.
- Assist with preparing grant applications and reports.
- Maintain the highest standard of ethics and professionalism.
- Work closely with the assigned supervisor and participate in regular supervision meetings, including work plan development.
- Work independently and as a member of a team.
- Travel to and work in the Rochester Telesca Center office as required to meet client and organizational needs; work in the office and community as determined by the supervisor.
- Perform other duties as assigned by the supervisor or to meet the organization's needs.
Benefits
- Comprehensive health insurance plan for the employee and family.
- 14 paid holidays.
- Prorated vacation, sick, and personal time.
- Group term life insurance.
- 403(b) plan with employer contributions, vesting after 12 months.
- Prorated bilingual salary enhancement for qualifying employees.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
