Senior Administrative Assistant - Planning Division

Provo City Corporation•Provo, UT

18h

About The Position

Provo City’s Development Services Department is hiring a Senior Administrative Assistant to provide advanced, specialized clerical support in its Planning Division. The role supports city services for Provo residents and includes preparing and editing documents, maintaining records, responding to information requests, coordinating schedules, supporting citizen boards and commissions, and assisting the public and office staff. The position follows a strict Monday-through-Thursday schedule from 7:00 a.m. to 6:00 p.m. Mandatory evening meetings are held on the second and fourth Wednesdays and the third Monday of each month. Meetings typically run from 6:00 p.m. to 8:00 p.m. and may continue until 10:00 p.m. The position is full-time, with 40 scheduled hours.

Requirements

High school diploma or equivalent.
Three years of clerical experience, or an equivalent combination of job-related education and experience. Each year of related post-secondary education or training may substitute for six months of experience.
A valid, lawful driver license may be required.
Must be available for mandatory evening work on the second and fourth Wednesdays and the third Monday of each month.
Must adhere to the specified schedule and be punctual.

Responsibilities

Prepare and edit reports, forms, and other documents.
Take meeting notes, transcribe documents, and enter and retrieve data using specialized software.
Maintain files, records, and related organizational processes.
Respond to complex information requests in accordance with GRAMA principles.
Schedule meetings, appointments, and conferences, and maintain calendars and staff schedules.
Support citizen boards and commissions.
Manage phone calls, answer questions, and provide information.
Assist customers at the front counter.
Support office staff as needed and perform other related duties as required.