Senior Administrative Assistant - Planning Division

City of Provo•Provo, UT

2d•$21 - $25

About The Position

The Development Services Department of Provo City is seeking a Senior Administrative Assistant to perform advanced, specialized clerical support work in the Planning Division. The role supports services provided to Provo residents and requires a strict schedule aligned with city needs. The regular schedule is 7:00 a.m. to 6:00 p.m., Monday through Thursday, with mandatory evening meetings on the second and fourth Wednesdays and the third Monday of each month. Evening meetings typically run from 6:00 p.m. to 8:00 p.m. and may continue until 10:00 p.m. The position pays $21.37–$24.78 per hour, based on qualifications. A valid, lawful driver license may be required. Successful candidates must pass a drug screen and criminal background check.

Requirements

High school diploma or equivalent.
Three years of clerical experience, or an equivalent combination of job-related education and experience; each year of related post-secondary education or training may substitute for six months of experience.
A valid, lawful driver license may be required.
Must be available for mandatory evening work on the second and fourth Wednesdays and the third Monday of each month.
Must adhere to the required schedule and be punctual.
If selected for hire, must successfully pass a drug screen and criminal background check.

Responsibilities

Prepare and edit reports, forms, and other documents; take meeting notes, transcribe documents, and enter and retrieve data using specialized software.
Maintain files, records, and related organizational processes.
Respond to complex information requests in accordance with GRAMA principles.
Schedule meetings, appointments, and conferences, and maintain calendars and staff schedules.
Support citizen boards and commissions.
Manage phone calls, answer questions, and provide information.
Assist customers at the front counter.
Support office staff and perform other related duties as required.