Administrative Assistant (Fleet Division)

Directional Services Inc•Hope Mills, NC

About The Position

Cinterra is hiring an Administrative Assistant for its Hope Mills location. The role assists the Fleet Manager with fleet and equipment coordination and works closely with office staff and leadership. It is a highly visible position requiring professionalism, attention to detail, and the ability to multitask. Experience with DOT requirements would be beneficial. The Administrative Assistant provides front-desk and general office support, including greeting visitors, handling calls and messages, managing mail, entering data, supporting meetings and events, maintaining office supplies and equipment, and preparing and reviewing documents. The role also includes maintaining an organized front desk and performing other administrative duties as assigned.

Requirements

High school diploma or equivalent.
At least 2 years of experience as a receptionist in a busy office.
Proficiency with Microsoft Office Suite.
Ability to multitask in a fast-paced environment.
Ability to remain professional, composed, and competent in a fast-paced, changing environment.
Excellent written and verbal communication skills and the ability to interact professionally with all levels of the organization.
Exceptional attention to detail.
Flexibility, cooperation, and a well-developed team spirit.

Nice To Haves

Experience in the renewable energy arena.
Experience with DOT requirements.

Responsibilities

Greet visitors, including clients and employees, professionally and courteously.
Answer incoming calls and direct them to the appropriate staff.
Take messages and communicate them to the appropriate parties.
Sort and distribute mail.
Perform data entry as needed.
Help organize meetings and company events.
Maintain and stock office supplies.
Draft, review, and proofread office documents.
Operate and maintain office machines, including printers, copiers, and fax machines.
Manage and organize the front desk area.
Assist the Fleet Manager with fleet and equipment coordination.
Perform other administrative duties as assigned.