Fleet Administrative Assistant
About The Position
Watson Civil Construction is seeking a detail-oriented, organized Fleet Administrative Assistant to support the day-to-day operations, performance, and technology systems of its vehicle and equipment fleet. Under the direction of the Risk & Fleet Manager, the position combines fleet operations support, equipment tracking, technology installation coordination, and telematics troubleshooting. The role works directly with drivers, vendors, fleet management companies, and internal departments to ensure vehicle- and equipment-mounted technology is installed correctly, functions properly, and produces accurate, useful fleet data. This is a full-time, in-office position based in St. Augustine, Florida, with occasional travel to job sites, company offices, or vendor locations possible. Pay is negotiable based on experience.
Requirements
- High school diploma or equivalent required.
- Excellent written and verbal communication, interpersonal, and time-management skills.
- Strong attention to detail and accuracy in recordkeeping and data entry.
- Ability to communicate technical issues clearly to drivers, management, vendors, and technical support personnel.
- Ability to manage multiple open issues and follow them through completion.
- Ability to work independently and collaboratively in a fast-paced construction environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Nice To Haves
- Associate or bachelor’s degree in a related field preferred.
- At least two years of experience in fleet operations, fleet management, telematics, technical support, or a related position preferred.
- Experience with fleet management, preventive maintenance and repair coordination, vehicle and equipment tracking, telematics platforms and hardware, GPS and camera systems, equipment installation, upfitting, or other vehicle-mounted technology preferred.
- Working knowledge of light-, medium-, and heavy-duty vehicle types, construction equipment, common parts and repairs, vehicle and equipment specifications, and upfitting preferred.
Responsibilities
- Provide day-to-day fleet operations support, answer employees’ fleet-related questions, track open items, and escalate concerns when needed.
- Maintain accurate vehicle and equipment inventory and assignment records, including asset details, specifications, assigned driver and project, location, usage, status, and availability.
- Promptly update fleet and telematics systems when personnel assignments change, as applicable.
- Assist the Risk & Fleet Manager with vehicle ordering, delivery, upfitting, initial assignment, transfer, replacement, and disposal.
- Coordinate preventive maintenance and vehicle repairs.
- Apply working knowledge of vehicles, trucks, trailers, construction equipment, common parts and repairs, manufacturer specifications, capacity, and upfitting requirements when coordinating fleet needs.
- Serve as an internal resource for fleet telematics installation and connected vehicle and equipment technology, including coordination, configuration, and ongoing system administration.
- Monitor GPS and telematics devices, vehicle gateways, dash cameras, and other connected hardware to confirm accurate reporting of location, mileage, engine hours and data, assignments, and status.
- Troubleshoot device, wiring and power, OBD-II and diagnostic connection, cellular connectivity, software, mobile application, and configuration issues.
- Track offline, malfunctioning, or incorrectly assigned devices through resolution; coordinate with telematics providers, installers, vendors, and technical support teams; and assist drivers and field personnel as needed.
- Review telematics data regarding driver behavior and safety events.
- Perform other duties as assigned by the Risk & Fleet Manager and/or company leadership.
Benefits
- Health, dental, vision, life, short-term disability, and long-term disability coverage.
- 401(k) with company match and 100% immediate vesting.
- PTO and paid holidays.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
