Administrative Assistant - Compliance Division

Gallagher•Houston, TX

3d•Remote

About The Position

The Administrative Assistant provides administrative, organizational, and operational support to the Compliance Department of Gallagher Bassett’s Specialty division. The position assists with regulatory reporting, licensing tracking, records management, compliance documentation, vendor oversight activities, and departmental communications. It requires exceptional attention to detail, strong organizational skills, discretion when handling confidential information, and the ability to manage multiple deadlines in a fast-paced environment. This role is eligible for fully remote work.

Requirements

High school diploma or equivalent.
At least 2 years of administrative support experience.

Nice To Haves

Associate's degree in Business Administration, Legal Studies, Insurance, Compliance, or a related field.
Experience in insurance, claims administration, compliance, legal, risk management, or healthcare environments.

Responsibilities

Maintain compliance calendars and track regulatory filing deadlines.
Prepare and submit regulatory reports and required documentation.
Monitor compliance inboxes, respond to requests, and/or route them to appropriate team members.
Update and track state licensing compliance reports.
Support compliance projects involving insurance regulations, claims administration requirements, and client contractual obligations.
Perform data entry and quality assurance reviews to ensure records are accurate and complete.
Track action items and assist with project management activities.
Support departmental initiatives and special projects as assigned.
Handle sensitive company, client, employee, and claim information with a high degree of confidentiality.